Executive Secretary Jobs in California
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
The Project Administrator assists the Project Manager with the administration of construction projects. Administration of projects includes providing reports and information to the Project Manager...
Senior Executive Assistant - CEO
- LA Family Housing
- North Hollywood, CA
- 5 days ago
- LA Family Housing
- North Hollywood, CA
- 5 days ago
Pay Rate USD $78,527.00/Yr. Why Join Us You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are...
Executive Administrative Assistant for popular SF hospitality group
- San Francisco, CA
- 3 hours ago
- San Francisco, CA
- 3 hours ago
Flour + Water Hospitality Group in San Francisco is hiring a mid-level EXECUTIVE ADMINISTRATIVE ASSISTANT. This is an excellent opportunity to join a great working culture in a unique, dynamic,...
Enforcement Division Office Executive Secretary I
- Sacramento, CA
- 3 hours ago
- Sacramento, CA
- 3 hours ago
Our team is seeking an experienced and motivated Executive Secretary to perform a variety of administrative duties that support the Division's 200 Enforcement staff....
Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description The Executive Assistant (NE) position at Thermo Fisher Scientific Inc. offers an outstanding opportunity to support...
Executive Assistant to SVP, Post Production Marketing
- Burbank, CA
- 4 hours ago
- Burbank, CA
- 4 hours ago
reports and manage travel, when necessary, in Concur Manage incoming/outgoing mail and draft correspondence Digitally import all audio and video files onto secure server....
Process and manage executive expense reports using internal systems (e.g. Concur). Qualifications: 8 years of experience as an Executive Assistant supporting VP-level or higher executives....
Build the future of the AI Data Cloud. Join the Snowflake team. Snowflake is looking for someone with adaptability and aptitude to join our Product admin team and elevate the business through...
At CryoFuture, we're building something meaningful-and we need a sharp, highly organized Executive Assistant to help us move efficiently and effectively. This role will directly support a member...
As our Strategic Executive Business Partner, you will be responsible for supporting the Co-Founder in day-to-day operations, special projects, and strategic initiatives. This is a remote position...
reports Coordinate complex travel and expense reporting using Concur Communicate with internal teams to take action on projects from the CHRO....
Executive Assistant, AWS Field Experience (AFX), SMGS Ops
- East Palo Alto, CA
- 12 hours ago
- East Palo Alto, CA
- 12 hours ago
We're looking for an Executive Assistant to be a trusted partner to help the AWS Field Experience (AFX) Director run their business and guide the organization. This Executive Assistant will...
Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to...
Proficient in travel systems, procurement, HR, and expense reporting systems. A proven sense of urgency and a proactive, can-do mentality are essential....
Executive Assistant - Marketing & Corporate Communications
- San Francisco, CA
- 16 hours ago
- San Francisco, CA
- 16 hours ago
The Executive Assistant will be responsible for providing high-level administrative support for the Vice President of Marketing and the Senior Director of Corporate Communications. The role will...
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in California
Highest Education Level
Executive Secretarys in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Drafting Legal Correspondence
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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