Executive Secretary Jobs in California
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
The Project Administrator assists the Project Manager with the administration of construction projects. Administration of projects includes providing reports and information to the Project Manager...
At Seer, we are passionate about empowering our customers to expand scientific discoveries and achieve exceptional scientific outcomes. Our team is growing quickly as we develop innovative...
Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report....
Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe...
Executive Assistant to the Superintendent In-House Vacancy Only
- Beaumont, CA
- 2 hours ago
- Beaumont, CA
- 2 hours ago
Job Summary Job Summary CONFIDENTIAL POSITION View Job Description Education: - High School Diploma or equivalent supplemented by college-level course work; - Associate's Degree or Bachelor's...
SCOE is one of 58 county offices of education in the State of California and plays a vital role in providing technical assistance, curriculum and instructional support, staff development, legal...
The Orange County Department of Education (OCDE) serves some of Orange County's most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts...
At Jurupa Unified School District, we believe that with a positive mindset, every child can succeed. Our schools and programs are founded on proven educational strategies, supported by the latest...
Our client, Bloom Energy, is seeking a Marketing Executive Assistant to join their team. As a Marketing Coordinator, you will be part of the marketing department supporting various initiatives....
Temporary Executive Assistant University of California Irvine
- Irvine, CA
- 6 hours ago
- Irvine, CA
- 6 hours ago
Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report....
Executive Assistant 3 (7384U), Office of the Chancellor - 76808 University of California, Berkeley
- Berkeley, CA
- 6 hours ago
- Berkeley, CA
- 6 hours ago
Executive Assistant 3 (7384U), Office of the Chancellor - 76808 About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and...
Job Description: We are seeking a highly skilled and proactive Executive Personal Assistant to provide comprehensive support to our CEO. This role demands a high level of professionalism,...
Executive Assistant 3 (7384U), Office of the Chancellor - 76808
- San Francisco, CA
- 7 hours ago
- San Francisco, CA
- 7 hours ago
Executive Assistant 3 (7384U), Office of the Chancellor - 76808 About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and...
Executive Assistant to the Chief Distribution Officer
- Newport Beach, CA
- 12 hours ago
- Newport Beach, CA
- 12 hours ago
Our Company Explore how you can contribute at AmeriLife. For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance...
The Administrative Coordinator will support many of the duties of the Director, Faculty, and Administrators. Director and the Administrative Coordinator will work closely together to develop...
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in California
Highest Education Level
Executive Secretarys in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- Expense Reporting
- Drafting Legal Correspondence
- Calendaring
- Meeting Minutes
- Travel Arrangements
- Email Management
- Space planning
- Meeting Planning
- Catering
- International Business
- Expense Reports
- Concur
- Copy Editing
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Ordering Supplies
- Scheduling Appointments
- Drafting
- Business Correspondence
- Administrative Skills
- Discretion
- Zoom Meetings
- Proofreading
- Onboarding
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Prioritizing
- Telephone Skills
- Logistics
- Filing
- Microsoft Outlook
- Verbal Communication
- Flexibility
- Written Communication
- Events
- Documentation
- Collaboration
- Interpersonal Skills
- Project Coordination
- Budgets
- Reporting
- Multitasking
- Microsoft PowerPoint
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Problem Solving
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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