Executive Secretary Jobs
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
The Project Administrator assists the Project Manager with the administration of construction projects. Administration of projects includes providing reports and information to the Project Manager...
- Service Coordination
- Frederick, MD
- 3 days ago
- Service Coordination
- Frederick, MD
- 3 days ago
Position Summary:The Executive Assistant will provide administrative support to the President and CEO including, but not limited to, calendar management and travel and expense reports....
Why join us? Our purpose is to design for the good of humankind. It's the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger...
Senior Executive Assistant - CEO
- LA Family Housing
- North Hollywood, CA
- 5 days ago
- LA Family Housing
- North Hollywood, CA
- 5 days ago
Pay Rate USD $78,527.00/Yr. Why Join Us You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are...
Information Management Specialist / Records Specialist
- Taft Stettinius & Hollister LLP
- Indianapolis, IN
- 13 days ago
- Taft Stettinius & Hollister LLP
- Indianapolis, IN
- 13 days ago
Taft is seeking an Information Management Specialist/Records Specialist to support our Information Governance team in Taft’s Indianapolis office. Taft’s Information Management (IM) Specialists are...
Primary Accountabilities Complete a broad variety of administrative tasks for leaders, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing...
Responsible for the divisional supply budget and provides assistant with expense reporting as needed. Maintains division organization charts, updating new hires, promotions and title changes....
Maintain Central Leadership Team and Vox Board files and calendar Administration: Create a functional management system for JK direct reports including M3 folders and meeting schedule Manage budgets and Expensify...
The Operations Assistant, Casual performs a combination of clerical duties that require knowledge and application of various work methods and procedures Responsibilities Conduct limited research...
You will arrange travel plans, including itineraries, and reconcile expenses while preparing travel and expense reports....
Responsibilities Handle multifaceted department logistics and calendars for meetings and conferences, including travel and event management Submit travel and expense reports in a timely fashion Prioritize...
Executive Assistant The Executive Assistant provides specialized, independent administrative/business support to a Senior Vice President and a Vice President. Key Duties and Responsibilities:...
Executive Assistant - College of Liberal Arts
- Murfreesboro, TN
- moments ago
- Murfreesboro, TN
- moments ago
Executive Assistant - College of Liberal Arts Department Dean Liberal Arts Salary $35,000 - $42,875; commensurate with experience Job Summary/Basic Function This position provides administrative...
Executive Office Administrator, Sr. Specialist
- College Park, MD
- moments ago
- College Park, MD
- moments ago
Support budget management by tracking expenses, processing invoices, expense reports and vendor contractingas well as working with program leads to find operational and cost efficiencies....
Executive Assistant I - SVP HR and SVP Education, PPD
- New York, NY
- moments ago
- New York, NY
- moments ago
reports adhering to corporate policies Coordinate visits from executives of LOreal global headquarters and subsidiaries Draft and edit internal communications as needed Create and manage purchase orders...
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs Nationwide
Highest Education Level
Executive Secretarys offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Slack
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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