Executive Secretary Jobs in Waltham, MA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- Boston, MA (10 miles from Waltham, MA)
- moments ago
- Boston, MA (10 miles from Waltham, MA)
- moments ago
reports Anticipate and address communication and efficiency issues before they become problems Schedule, plan, invite, and create agendas for various team events Take notes and manage action items...
Executive Administrative Assistant
- Littleton, MA (15 miles from Waltham, MA)
- moments ago
- Littleton, MA (15 miles from Waltham, MA)
- moments ago
Littleton Middle School is seeking a full-time Executive Administrative Assistant. Responsibilities includebut are not limited to, working closely and meeting regularly with the principal,...
- Boston, MA (10 miles from Waltham, MA)
- 9 hours ago
- Boston, MA (10 miles from Waltham, MA)
- 9 hours ago
un Executive Assistant (boston: boston/cambridge/brookline) Beacon Hill Staffing Group compensation: $55 - $60 per year employment type: job title: Executive Assistant Our client, a global...
Executive Assistant to Chief Financial Officer
- Marlborough, MA (15 miles from Waltham, MA)
- 14 hours ago
- Marlborough, MA (15 miles from Waltham, MA)
- 14 hours ago
Coordinate all travel arrangements, collect travel documentation and receipts to prepare and process expense reports for timely corporate card settlement....
Executive Coordinator (Executive Assistant)
- Lexington, MA (4 miles from Waltham, MA)
- 1 day ago
- Lexington, MA (4 miles from Waltham, MA)
- 1 day ago
reporting, meeting agendas/presentations/materials/minutes, prepares reports, organization charts) Supports tracking and reporting on department projects Must be able to handle details of a highly...
Administrative and Executive Assistant II
- Quincy, MA (16 miles from Waltham, MA)
- 1 day ago
- Quincy, MA (16 miles from Waltham, MA)
- 1 day ago
Responsibilities also include handling multiple projects, managing logistics for off-sites, and preparing and monitoring invoices and expense reports....
- Boston, MA (10 miles from Waltham, MA)
- 1 day ago
- Boston, MA (10 miles from Waltham, MA)
- 1 day ago
Executive Assistant The Executive Assistant provides specialized, independent administrative/business support to a Senior Vice President and a Vice President. Key Duties and Responsibilities:...
Executive Assistant, Executive Team
- Cambridge, MA (6 miles from Waltham, MA)
- 1 day ago
- Cambridge, MA (6 miles from Waltham, MA)
- 1 day ago
Key Responsibilities Executive & Administrative Support Provide executive administrative support to the Chief of Staff to the CEO, including calendar management, travel coordination, expense reporting...
Executive Assistant, AWS Field Experience (AFX), SMGS Ops
- Boston, MA (10 miles from Waltham, MA)
- 1 day ago
- Boston, MA (10 miles from Waltham, MA)
- 1 day ago
We're looking for an Executive Assistant to be a trusted partner to help the AWS Field Experience (AFX) Director run their business and guide the organization. This Executive Assistant will...
Executive Assistant Senior - Office of the President and Chief Executive Officer (CEO)
- Boston, MA (10 miles from Waltham, MA)
- 1 day ago
- Boston, MA (10 miles from Waltham, MA)
- 1 day ago
reporting + Masterful organizational skills and attention to detail + Ability to strategically plan, coordinate, facilitate, manage, and execute executive-level meeting support for both remote and...
Executive Assistant, Associate
- Boston, MA (10 miles from Waltham, MA)
- 2 days ago
- Boston, MA (10 miles from Waltham, MA)
- 2 days ago
Coordinate meetings, including staff meetings, and All Hands Arrange detailed travel plans, itineraries, and meeting agendas Research, prioritize, and follow up on incoming issues and requests Process expense...
Executive Assistant to VP - $31/hr
- Boston, MA (10 miles from Waltham, MA)
- 2 days ago
- Boston, MA (10 miles from Waltham, MA)
- 2 days ago
Executive Assistant to VP - $31/hr Why You'll Love This Job: Competitive Pay: Earn $31/hr while supporting a senior executive Impactful Role: Contribute to fundraising efforts for a prestigious...
- Boston, MA (10 miles from Waltham, MA)
- 3 days ago
- Boston, MA (10 miles from Waltham, MA)
- 3 days ago
E.B. Horn - Downtown Boston Full-Time | 40 hours/week | $70,000 - $100,000 annually About E.B. Horn: E.B. Horn is a historic jeweler in downtown Boston, renowned for our dedication to quality and...
- Boston, MA (10 miles from Waltham, MA)
- 3 days ago
- Boston, MA (10 miles from Waltham, MA)
- 3 days ago
reports Submit invoices as necessary, ensuring successful payment and filing Compose and produce correspondence, reports, presentations, and forms Edit and proofread documents ensuring 100% accuracy...
Executive Assistant - Amazing Benefits!
- Boston, MA (10 miles from Waltham, MA)
- 3 days ago
- Boston, MA (10 miles from Waltham, MA)
- 3 days ago
reports Perform Internet research Prioritize assignments and meet project deadlines as scheduled Qualifications: 5+ years of administrative support experience working with senior management Excellent...
Demographic Data for Waltham, MA
Moving to Waltham, MA? Find some basic demographic data about Waltham, MA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Waltham, MA
Highest Education Level
Executive Secretarys in Waltham, MA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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