Executive Secretary Jobs in Santa Clara, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant - Hybrid Cloud (San Jose, CA)
- San Jose, CA (3 miles from Santa Clara, CA)
- 3 hours ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 3 hours ago
Executive Assistant - Hybrid Cloud (San Jose, CA)This role has been designed as Onsite with an expectation that you will primarily work from an HPE office. Who We Are: Hewlett Packard Enterprise...
Executive Assistant, Training & Certification
- Santa Clara, CA
- 6 hours ago
- Santa Clara, CA
- 6 hours ago
This highly visible role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The...
Executive Assistant to the CEO
- Redwood City, CA (17 miles from Santa Clara, CA)
- 14 hours ago
- Redwood City, CA (17 miles from Santa Clara, CA)
- 14 hours ago
At Seer, we are passionate about empowering our customers to expand scientific discoveries and achieve exceptional scientific outcomes. Our team is growing quickly as we develop innovative...
Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe...
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- San Jose, CA (3 miles from Santa Clara, CA)
- 20 hours ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 20 hours ago
Our client, Bloom Energy, is seeking a Marketing Executive Assistant to join their team. As a Marketing Coordinator, you will be part of the marketing department supporting various initiatives....
- Hayward, CA (23 miles from Santa Clara, CA)
- 1 day ago
- Hayward, CA (23 miles from Santa Clara, CA)
- 1 day ago
... As part of Walmart Global Tech, Enterprise Business Systems (EBS) empowers Walmart through reliable, purpose-built technology that extracts valuable insights from data, drives automation, and...
- Mountain View, CA (7 miles from Santa Clara, CA)
- 1 day ago
- Mountain View, CA (7 miles from Santa Clara, CA)
- 1 day ago
Only qualified Senior Executive Assistant candidates located near the Mountain View, CA area to be considered due to the position requiring an onsite presence*** Required Skills: Minimum of 3+...
- Cupertino, CA (8 miles from Santa Clara, CA)
- 1 day ago
- Cupertino, CA (8 miles from Santa Clara, CA)
- 1 day ago
Insight Global Executive Assistant III in Cupertino , California Job Description A large technology company in the Seattle area is looking for a dedicated, multitasking and customer-obsessed...
Executive Assistant, Kuiper Security Leadership
- Sunnyvale, CA (4 miles from Santa Clara, CA)
- 1 day ago
- Sunnyvale, CA (4 miles from Santa Clara, CA)
- 1 day ago
Amazon Executive Assistant, Kuiper Security Leadership in Sunnyvale , California Description The Specialized Business Security team at Amazon Security is seeking a dedicated, customer-obsessed,...
Executive Assistant, Infrastructure
- San Jose, CA (3 miles from Santa Clara, CA)
- 1 day ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 1 day ago
We are seeking a passionate and organized Executive Assistant to work alongside our Infrastructure team. You will support the Head of Infrastructure and manage all administrative functions, lead...
Executive Assistant, Corporate Development and Strategy
- Santa Clara, CA
- 1 day ago
- Santa Clara, CA
- 1 day ago
WHAT YOU DO AT AMD CHANGES EVERYTHING We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products...
We're Blue River, a team of innovators driven to create intelligent machinery that solves monumental problems for our customers. We empower our customers - farmers, construction crews, and...
Executive Administrative Assistant - Commercial Banking
- Palo Alto, CA (12 miles from Santa Clara, CA)
- 2 days ago
- Palo Alto, CA (12 miles from Santa Clara, CA)
- 2 days ago
Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for...
- San Jose, CA (3 miles from Santa Clara, CA)
- 3 days ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 3 days ago
Job Posting Start Date 03-05-2025 Job Posting End Date 05-19-2025 Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative...
Executive Assistant, Consumer Robotics
- Sunnyvale, CA (4 miles from Santa Clara, CA)
- 4 days ago
- Sunnyvale, CA (4 miles from Santa Clara, CA)
- 4 days ago
The Consumer Robotics team seeks a driven, highly organized and proactive Executive Assistant. This role will work with a fun and energetic team of executive assistants. Key job responsibilities...
Demographic Data for Santa Clara, CA
Moving to Santa Clara, CA? Find some basic demographic data about Santa Clara, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Santa Clara, CA
Highest Education Level
Executive Secretarys in Santa Clara, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Drafting Legal Correspondence
- Calendaring
- Meeting Minutes
- Travel Arrangements
- Email Management
- Space planning
- Meeting Planning
- Catering
- International Business
- Expense Reports
- Concur
- Copy Editing
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Ordering Supplies
- Scheduling Appointments
- Drafting
- Business Correspondence
- Administrative Skills
- Discretion
- Zoom Meetings
- Proofreading
- Onboarding
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Prioritizing
- Telephone Skills
- Logistics
- Filing
- Microsoft Outlook
- Verbal Communication
- Flexibility
- Written Communication
- Events
- Documentation
- Collaboration
- Interpersonal Skills
- Project Coordination
- Budgets
- Reporting
- Multitasking
- Microsoft PowerPoint
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Problem Solving
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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