Executive Secretary Jobs in Santa Clara, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant/Office Manager Job Details National Grid
- Menlo Park, CA (14 miles from Santa Clara, CA)
- 8 hours ago
- Menlo Park, CA (14 miles from Santa Clara, CA)
- 8 hours ago
About us At National Grid, we light up the world by harnessing the unique strengths of our people. Join us as an Executive Assistant/Office Manager and be part of a team that's driving forward the...
- Milpitas, CA (8 miles from Santa Clara, CA)
- 22 hours ago
- Milpitas, CA (8 miles from Santa Clara, CA)
- 22 hours ago
Process and manage executive expense reports using internal systems (e.g. Concur). Qualifications: 8 years of experience as an Executive Assistant supporting VP-level or higher executives....
- Menlo Park, CA (14 miles from Santa Clara, CA)
- 1 day ago
- Menlo Park, CA (14 miles from Santa Clara, CA)
- 1 day ago
Build the future of the AI Data Cloud. Join the Snowflake team. Snowflake is looking for someone with adaptability and aptitude to join our Product admin team and elevate the business through...
- Hayward, CA (23 miles from Santa Clara, CA)
- 1 day ago
- Hayward, CA (23 miles from Santa Clara, CA)
- 1 day ago
As our Strategic Executive Business Partner, you will be responsible for supporting the Co-Founder in day-to-day operations, special projects, and strategic initiatives. This is a remote position...
Executive Assistant, AWS Field Experience (AFX), SMGS Ops
- East Palo Alto, CA (11 miles from Santa Clara, CA)
- 1 day ago
- East Palo Alto, CA (11 miles from Santa Clara, CA)
- 1 day ago
We're looking for an Executive Assistant to be a trusted partner to help the AWS Field Experience (AFX) Director run their business and guide the organization. This Executive Assistant will...
- Palo Alto, CA (12 miles from Santa Clara, CA)
- 1 day ago
- Palo Alto, CA (12 miles from Santa Clara, CA)
- 1 day ago
Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to...
Remote Executive Assistant to Co-Founder/CEO BAY AREA ONLY
- San Jose, CA (3 miles from Santa Clara, CA)
- 2 days ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 2 days ago
reports Assist with personal scheduling, such as coordinating appointments or family-related engagements....
Remote Work- San Jose, CA (3 miles from Santa Clara, CA)
- 2 days ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 2 days ago
The ideal candidate will provide top-level assistance for high level executives to our client. They should be well-organized and be comfortable scheduling meetings and responding to emails on the...
- San Jose, CA (3 miles from Santa Clara, CA)
- 3 days ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 3 days ago
Role Overview: We are seeking a professional and proactive Executive Secretary to support senior leadership with a strong focus on calendar management, scheduling, travel coordination, and administrative...
Executive Assistant to Chief Executive Officer
- San Jose, CA (3 miles from Santa Clara, CA)
- 3 days ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 3 days ago
An exciting, innovative and well-funded new company in the AI universe is searching for an experienced Executive Assistant to support the CEO and help with start-up operations. Operationally, you...
Global Security Executive Assistant for Principal Deputy - Activ NEW
- Livermore, CA (20 miles from Santa Clara, CA)
- 3 days ago
- Livermore, CA (20 miles from Santa Clara, CA)
- 3 days ago
Global Security Executive Assistant for Principal Deputy - Activ Lawrence Livermore National Laboratory Today DoE Q or L USD 91,320.00 - 134,100.00 per year;USD 91,320.00 - 111,840.00 per year;USD...
- San Jose, CA (3 miles from Santa Clara, CA)
- 3 days ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 3 days ago
Job Req ID: 25796 About Supermicro: Supermicro is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data,...
Executive Assistant, AWS Infrastructure Services
- Santa Clara, CA
- 4 days ago
- Santa Clara, CA
- 4 days ago
Amazon Web Services is seeking a dedicated, resourceful and customer-obsessed individual to support two Directors within AWS Infrastructure Services. The Executive Assistant will act as an...
Executive Assistant Office Manager
- San Jose, CA (3 miles from Santa Clara, CA)
- 6 days ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 6 days ago
This highly visible role is to support and partner with busy Executives of this growing startup company by anticipating needs and creating efficiencies of all areas of their work life and helping...
- San Jose, CA (3 miles from Santa Clara, CA)
- 6 days ago
- San Jose, CA (3 miles from Santa Clara, CA)
- 6 days ago
The right candidate will have a college degree; 3-5 years' C-level support experience; excellent communication and writing skills; and a background in the financial industry is a huge plus....
Demographic Data for Santa Clara, CA
Moving to Santa Clara, CA? Find some basic demographic data about Santa Clara, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Santa Clara, CA
Highest Education Level
Executive Secretarys in Santa Clara, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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