Executive Secretary Jobs in San Mateo, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Administrative Assistant for popular SF hospitality group
- San Francisco, CA (15 miles from San Mateo, CA)
- 9 hours ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 9 hours ago
Flour + Water Hospitality Group in San Francisco is hiring a mid-level EXECUTIVE ADMINISTRATIVE ASSISTANT. This is an excellent opportunity to join a great working culture in a unique, dynamic,...
- Menlo Park, CA (10 miles from San Mateo, CA)
- 17 hours ago
- Menlo Park, CA (10 miles from San Mateo, CA)
- 17 hours ago
Build the future of the AI Data Cloud. Join the Snowflake team. Snowflake is looking for someone with adaptability and aptitude to join our Product admin team and elevate the business through...
- Hayward, CA (14 miles from San Mateo, CA)
- 17 hours ago
- Hayward, CA (14 miles from San Mateo, CA)
- 17 hours ago
As our Strategic Executive Business Partner, you will be responsible for supporting the Co-Founder in day-to-day operations, special projects, and strategic initiatives. This is a remote position...
Executive Assistant, AWS Field Experience (AFX), SMGS Ops
- East Palo Alto, CA (13 miles from San Mateo, CA)
- 17 hours ago
- East Palo Alto, CA (13 miles from San Mateo, CA)
- 17 hours ago
We're looking for an Executive Assistant to be a trusted partner to help the AWS Field Experience (AFX) Director run their business and guide the organization. This Executive Assistant will...
Executive Assistant - Marketing & Corporate Communications
- San Francisco, CA (15 miles from San Mateo, CA)
- 21 hours ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 21 hours ago
The Executive Assistant will be responsible for providing high-level administrative support for the Vice President of Marketing and the Senior Director of Corporate Communications. The role will...
Legal Executive Assistant Prestigious Global Law Firm
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
Support timekeeping, billing, expense reporting, and engagement letter tracking. Act as a liaison between attorneys, clients, and internal stakeholders....
- Palo Alto, CA (12 miles from San Mateo, CA)
- 1 day ago
- Palo Alto, CA (12 miles from San Mateo, CA)
- 1 day ago
Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to...
Senior Executive Assistant to CHRO
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
reports Coordinate complex travel and expense reporting using Concur Communicate with internal teams to take action on projects from the CHRO....
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
reports and vendor invoices Organize internal and external meetings including: conference rooms, invitations, video conferencing, catering, event space, and reservations Maintain email distribution...
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
About Rippling Rippling gives businesses one place to run HR, IT, and Finance. It brings together all of the workforce systems that are normally scattered across a company, like payroll, expenses,...
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
reports • Coordinate complex travel and expense reporting using Concur • Communicate with internal teams to take action on projects from the CHRO. • This role would be physically located in the San...
Executive Assistant to Chief Executive Officer
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
An exciting, innovative and well-funded new company in the AI universe is searching for an experienced Executive Assistant to support the CEO and help with start-up operations. Operationally, you...
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
reporting for team O inbox cover for EA teammates when necessary Liaising with external vendors and business contacts Coordination of various office events Handling sensitive documents such as legal...
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
Prepare expense reports with itemized receipts for events, dinners, and travel, ensuring timely submission. Compose, type, and proofread correspondence, memos, and emails as requested....
Executive Assistant High-growth Startup
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
- San Francisco, CA (15 miles from San Mateo, CA)
- 1 day ago
About Us: We're a fast-growing startup in the AI space looking for a dedicated Executive Assistant. If you thrive in a dynamic, high-energy environment and have a passion for executing with...
Demographic Data for San Mateo, CA
Moving to San Mateo, CA? Find some basic demographic data about San Mateo, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in San Mateo, CA
Highest Education Level
Executive Secretarys in San Mateo, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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