Executive Secretary Jobs in San Diego, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
reports Coordinate complex travel and expense reporting using Concur Communicate with internal teams to take action on projects from the CHRO....
Proficient in travel systems, procurement, HR, and expense reporting systems. A proven sense of urgency and a proactive, can-do mentality are essential....
Executive Assistant 1 Position Title & Department: Executive Assistant; Ethical Development and Restorative Practices Posting #: 5223 Department Description: In the Catholic tradition, the Student...
- National City, CA (6 miles from San Diego, CA)
- 5 days ago
- National City, CA (6 miles from San Diego, CA)
- 5 days ago
Executive Assistants have more than administrative duties. They also filter and prioritize client visits or phone calls, and communicate on behalf of the executive they support. Other...
CrossCountry Mortgage (CCM)is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C....
Key job responsibilities Complex calendar management Seamlessly managing detailed domestic and international travel itineraries, as well as processing expense reports Coordinating in-person and virtual...
Executive Assistant - Business Services
- Encinitas, CA (22 miles from San Diego, CA)
- 12 days ago
- Encinitas, CA (22 miles from San Diego, CA)
- 12 days ago
Encinitas Union School District Executive Assistant DEFINITION Under general direction, serves as confidential assistant to a Cabinet member; plans, organizes, supervises and participates in...
Reporting to the Vice Dean of Academic Affairs (Vice Dean) and the Dean of Students, the Executive Assistant serves as the primary point of contact for internal and external constituencies on all...
How you will make an impact: Completes a broad variety of administrative tasks: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence...
The Executive Admin Assistant will provide executive administrative support to LPLs Chief Legal Officer (CLO). The Executive Assistant will provide executive administrative support with primary...
QUALIFICATIONS Qualified candidate must have three to five years prior experience. Must have good writing composition skills and demonstrated ability to perform tasks under own initiative. Ability...
Manage contracts, accounts payable, budgets and expense reports, and accurately and thoroughly complete and submit expense reports for reimbursement using the expense reporting system....
Payroll Title: EXEC AST 3 CX Department: TEMPORARY EMPLOYMENT SERVICES Hiring Pay Scale $28.51 - $36.28 / Hour Worksite: Various Appointment Type: Temp Appointment Percent: 100% Union: CX Contract...
LPL is currently hiring an Executive Assistant to Office of the CEO. The Executive Assistant will provide administrative support to LPL's Office of the CEO and primary responsibilities include...
- Solana Beach, CA (19 miles from San Diego, CA)
- 23 days ago
- Solana Beach, CA (19 miles from San Diego, CA)
- 23 days ago
Executive Assistant to the Chief Advisory Officer Location: Solana Beach, California | Full Time/Exempt | In-Person Role (Solana Beach Office Presence Required) Salary Range: $50K-$75K About Zonda...
Demographic Data for San Diego, CA
Moving to San Diego, CA? Find some basic demographic data about San Diego, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in San Diego, CA
Highest Education Level
Executive Secretarys in San Diego, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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