Executive Secretary Jobs in Irvine, CA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- Whittier, CA (23 miles from Irvine, CA)
- 1 hour ago
- Whittier, CA (23 miles from Irvine, CA)
- 1 hour ago
This Executive Assistant Position Features: Medical, Dental and Vision Insurance Plans 401K with employer match Generous PTO (vacation, holiday and sick pay Great Pay to $75K Immediate need for an...
- Pomona, CA (17 miles from Irvine, CA)
- 1 day ago
- Pomona, CA (17 miles from Irvine, CA)
- 1 day ago
Experience processing expense reports. Experience processing purchase orders. Experience managing and prioritizing multiple calendars. Additional Information This position's work mode is hybrid....
Remote WorkExecutive Assistant for Operations and Finance - Georgetown University Law Center
- Corona, CA (13 miles from Irvine, CA)
- 2 days ago
- Corona, CA (13 miles from Irvine, CA)
- 2 days ago
Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just...
- Newport Beach, CA (11 miles from Irvine, CA)
- 2 days ago
- Newport Beach, CA (11 miles from Irvine, CA)
- 2 days ago
ABOUT PASSPORT BRAND DESIGN With offices in Newport Beach, New York, Toronto and Montreal, Passport Brand Design (a VML company) is rapidly putting itself on the map as a trusted brand partner....
- Newport Beach, CA (11 miles from Irvine, CA)
- 3 days ago
- Newport Beach, CA (11 miles from Irvine, CA)
- 3 days ago
We at Bridge acknowledge and appreciate the uniqueness of each individual, understanding that our people are the key to our success. We are committed to fostering an inclusive environment where...
Confidential Executive Assistant, Business Services In House Applicants Only
- Whittier, CA (23 miles from Irvine, CA)
- 4 days ago
- Whittier, CA (23 miles from Irvine, CA)
- 4 days ago
Job Summary Job Summary IN HOUSE APPLICANTS ONLY* Under the direction of the Associate Superintendent of Business Services, this position provides high-level administrative, technical, and...
Executive Assistant (Harbor 2 - Corp Office)
- Santa Ana, CA (6 miles from Irvine, CA)
- 5 days ago
- Santa Ana, CA (6 miles from Irvine, CA)
- 5 days ago
The Executive Assistant for Robinson Pharma, Inc. will be responsible for verifying and posting transactions to invoices and vouchers and may handle balancing and reconciliations They will assist...
Dickies: Executive Administrative Assistant
- Costa Mesa, CA (10 miles from Irvine, CA)
- 5 days ago
- Costa Mesa, CA (10 miles from Irvine, CA)
- 5 days ago
reports Creating and editing key business presentations, reports and calendars as needed Assisting with special projects and assignments such as research, data gathering and dissemination Performing...
- Santa Ana, CA (6 miles from Irvine, CA)
- 8 days ago
- Santa Ana, CA (6 miles from Irvine, CA)
- 8 days ago
The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a...
EXECUTIVE ASSISTANT - ADMINISTRATION (Newport Beach, CA, US, 92617)
- Newport Beach, CA (11 miles from Irvine, CA)
- 8 days ago
- Newport Beach, CA (11 miles from Irvine, CA)
- 8 days ago
Salary Range: $35.5900 - $54.7500 /hour. Actual compensation may vary based on geographic location, work experience, skill level, and education. Primary Duties and Responsibilities The Executive...
- Walnut, CA (19 miles from Irvine, CA)
- 9 days ago
- Walnut, CA (19 miles from Irvine, CA)
- 9 days ago
Posting Details To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections...
Executive Administrative Assistant (Bi-lingual Chinese)
- City of Industry, CA (23 miles from Irvine, CA)
- 9 days ago
- City of Industry, CA (23 miles from Irvine, CA)
- 9 days ago
Monitor and process expense reports, invoices, and other financial documentation related to the President's activities....
reports as needed....
Executive Assistant - System Strategy Office
- Orange, CA (6 miles from Irvine, CA)
- 11 days ago
- Orange, CA (6 miles from Irvine, CA)
- 11 days ago
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hopes...
- Pomona, CA (17 miles from Irvine, CA)
- 11 days ago
- Pomona, CA (17 miles from Irvine, CA)
- 11 days ago
\n Assist with budget management, expense reporting, and invoice processing.\n \n This position will perform other duties as assigned based on the needs of the department....
Demographic Data for Irvine, CA
Moving to Irvine, CA? Find some basic demographic data about Irvine, CA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Irvine, CA
Highest Education Level
Executive Secretarys in Irvine, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
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Here are some other career titles that require similar skills
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