Executive Assistant Jobs in San Jose, CA
An Executive Assistant in the admin industry provides comprehensive administrative support to senior executives and management. This role is responsible for managing schedules, preparing reports, handling correspondence, arranging travel, organizing meetings and events, and maintaining files and databases. They often act as the executive's first point of contact with internal and external stakeholders, which requires them to exercise a high level of professionalism, confidentiality, and discretion. The role may also include managing projects, conducting research, and providing executive-level support in decision-making processes.
Key skills for an Executive Assistant include excellent organization and time management skills, high level of multitasking and prioritizing, strong communication and interpersonal skills, and proficiency with technology, including office software applications. Certifications such as Certified Administrative Professional (CAP) or Professional Administrative Certificate of Excellence (PACE) can be beneficial. Prior to becoming an Executive Assistant, one may have roles such as Administrative Assistant, Office Manager, or Personal Assistant, which provide relevant experience in administrative tasks, project management, and executive support.
- Milpitas, CA (6 miles from San Jose, CA)
- 11 hours ago
- Milpitas, CA (6 miles from San Jose, CA)
- 11 hours ago
Process and manage executive expense reports using internal systems (e.g. Concur). Qualifications: 8 years of experience as an Executive Assistant supporting VP-level or higher executives....
- Menlo Park, CA (18 miles from San Jose, CA)
- 17 hours ago
- Menlo Park, CA (18 miles from San Jose, CA)
- 17 hours ago
As an Executive Assistant, youre at the center of the teams business operations and activities, and are relied upon to keep the team moving in a positive, forward direction....
- Hayward, CA (24 miles from San Jose, CA)
- 17 hours ago
- Hayward, CA (24 miles from San Jose, CA)
- 17 hours ago
As our Strategic Executive Business Partner, you will be responsible for supporting the Co-Founder in day-to-day operations, special projects, and strategic initiatives. This is a remote position...
Executive Assistant, AWS Field Experience (AFX), SMGS Ops
- East Palo Alto, CA (15 miles from San Jose, CA)
- 17 hours ago
- East Palo Alto, CA (15 miles from San Jose, CA)
- 17 hours ago
This Executive Assistant will support the Director of AFX, as well as one additional Director....
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
Composed of driven, organized, and innovative professionals, our Executive Assistants are the backbone that supports the dynamic and fast-paced operations at Snap....
Remote Executive Assistant to Co-Founder/CEO BAY AREA ONLY
- San Jose, CA
- 1 day ago
- San Jose, CA
- 1 day ago
A growing AI company with a multi-agent AI platform is looking for a remote Executive Assistant to support the C0-Founder/CEO. This is a new role....
Remote WorkThe ideal candidate will provide top-level assistance for high level executives to our client. They should be well-organized and be comfortable scheduling meetings and responding to emails on the...
About Uniqus Consultech: Uniqus Consultech is a global tech-enabled consulting company that specializes in Accounting & Reporting, ESG and Tech Consulting. The Company was co-founded in December...
An exciting, innovative and well-funded new company in the AI universe is searching for an experienced Executive Assistant to support the CEO and help with start-up operations....
Global Security Executive Assistant for Principal Deputy - Activ NEW
- Livermore, CA (17 miles from San Jose, CA)
- 2 days ago
- Livermore, CA (17 miles from San Jose, CA)
- 2 days ago
Job Description We have an opening for a Global Security (GS) Executive Assistant to the Principal Deputy....
Job Segment: Administrative Assistant, Executive Assistant, Secretary, Cloud, Data Center, Administrative, Technology...
Executive Assistant, AWS Infrastructure Services
- Santa Clara, CA (3 miles from San Jose, CA)
- 4 days ago
- Santa Clara, CA (3 miles from San Jose, CA)
- 4 days ago
The Executive Assistant will act as an extension of the leaders, and will work closely with other Executive Assistants throughout the AWS Infrastructure Services team and across the rest of the company...
We are seeking a highly organized and proactive Executive Assistant to support our Sales Leadership team based in the United States....
Executive Assistant to C-level Executives, San Francisco Bay Area Hybrid: 2 days in the office Job Description The Executive Assistant will report directly to the Executive of a successful tech company...
The right candidate will have a college degree; 3-5 years' C-level support experience; excellent communication and writing skills; and a background in the financial industry is a huge plus....
Demographic Data for San Jose, CA
Moving to San Jose, CA? Find some basic demographic data about San Jose, CA below.
Executive Assistant Online Courses and Training Opportunities
Salary for Executive Assistant Jobs in San Jose, CA
Highest Education Level
Executive Assistants in San Jose, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Assistant position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Executive Assistant Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Tips for Working with Multiple Bosses
Tips for juggling instructions from multiple bosses and managing a heavy workload.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »