Secretary Jobs in San Jose, CA
A Secretary in the admin industry plays a pivotal role in ensuring smooth operations within an organization. They are responsible for handling office tasks such as answering phone calls, organizing files, scheduling appointments, and managing correspondence. They also maintain office supplies, prepare reports, and draft documents. Secretaries often act as the first point of contact for clients and visitors, so they must have excellent communication and interpersonal skills. They should also have proficiency in office management software like Microsoft Office Suite and have excellent organizational skills.
Before becoming a Secretary, a person might have held roles such as an Administrative Assistant, Receptionist, or Office Clerk. These positions help develop the necessary skills and experience for succeeding as a Secretary. Additionally, while not always required, having certifications like the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) can enhance a Secretary's job prospects and prove their competence in crucial administrative tasks.
Established expanding law firm down town San Jose Permanent positions available Positions are in-person not remote Alternative Qualifications: 3 years of experience as legal secretary Graduate from...
Office Assistant (Medical Clinic)
- Sunnyvale, CA (7 miles from San Jose, CA)
- 8 hours ago
- Sunnyvale, CA (7 miles from San Jose, CA)
- 8 hours ago
Office Assistant in Acupuncture Medical Clinic Part time (2-4 days a week) Responsibilities: Greet patients, set/clean up exam rooms, receive payments, appointment scheduling, insurance claims,...
- Livermore, CA (17 miles from San Jose, CA)
- 11 hours ago
- Livermore, CA (17 miles from San Jose, CA)
- 11 hours ago
The City of Livermore is looking for an Administrative Assistant - click here for the job announcement! This vacancy supports the Community Development Department and its Director. DEFINITION...
Office Assistant 2 - Internal Employees Only
- Fremont, CA (16 miles from San Jose, CA)
- 16 hours ago
- Fremont, CA (16 miles from San Jose, CA)
- 16 hours ago
Office Assistant 2 - Internal Employees Only IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY About the Employer The Fremont Unified School District (FUSD) is made up of 44 schools serving...
Operations Administrative Assistant
- Hayward, CA (24 miles from San Jose, CA)
- 16 hours ago
- Hayward, CA (24 miles from San Jose, CA)
- 16 hours ago
Our home automation client is looking for an Operations Admin Assistant in Hayward, CA. This is a full-time and on-site role, it is a long-term role. Responsibilities: Operations: Manage fleet...
Patient Admin Specialist II, Neurology Clinic - Full Time, Days (08HR)
- Palo Alto, CA (15 miles from San Jose, CA)
- 17 hours ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 17 hours ago
1.0 FTE Full time Day - 08 Hour R2547476 Hybrid 107088001 Neurology Clinic SNHC Administrative Support PALO ALTO, 213 Quarry Rd, California If you're ready to be part of our legacy of hope and...
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
Job Summary Job Summary OVERVIEW: Under general supervision, to perform a wide variety of highly complex clerical duties with considerable latitude for independent judgment, prepare data...
View Job Description For more information about this position, go to the pdf file here Secretary 2016 3...20.pdf...
Job Summary The Conference and Administrative Services Specialist performs duties under general supervision and assists with the coordination and administration of the Conference Housing Program,...
To coordinate and perform responsible clerical and secretarial duties at a school site relieving principal and staff of routine administrative and office management duties. To provide specialized...
- Morgan Hill, CA (18 miles from San Jose, CA)
- 1 day ago
- Morgan Hill, CA (18 miles from San Jose, CA)
- 1 day ago
Overview Element has an opportunity for an Administrative Assistant, who is primarily responsible for managing all front desk duties e.g. relaying incoming telephone calls, greeting...
Resume Possess a valid First Aid and CPR certificate Ability to type 50 words per minute from clear copy. Please provide a typing certificate. - See Comments & other information CPR/First Aid...
Phlebotomist/Administrative Assistant (Flex)
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 1 day ago
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office....
We are seeking a dedicated Administrative Assistant to join our client's dynamic team. The ideal candidate is highly punctual, reliable, and has access to a car for occasional travel to pick up...
- Palo Alto, CA (15 miles from San Jose, CA)
- 2 days ago
- Palo Alto, CA (15 miles from San Jose, CA)
- 2 days ago
A prestigious, nationally recognized law firm is seeking a skilled and motivated IP Litigation Secretary to join its Bay Area office....
Demographic Data for San Jose, CA
Moving to San Jose, CA? Find some basic demographic data about San Jose, CA below.
Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Secretary Jobs in San Jose, CA
Required or preferred licenses and certifications for Secretary positions.
Highest Education Level
Secretarys in San Jose, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Secretary position
- Clerical Support
- Travel Arrangements
- E-Filing
- Dictation
- Meeting Minutes
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Requisitions
- Office Procedures
- Front Office
- Grammar
- Word Processing
- Faxing
- Calendar Management
- Ordering Supplies
- Purchase Orders
- Spreadsheets
- Scheduling Appointments
- Transcription
- Business Correspondence
- File Management
- Discretion
- General Office Duties
- Administrative Skills
- Reception
- Proofreading
- Patient Care
- Office Management
- Bookkeeping
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Telephone Skills
- Prioritizing
- High School Diploma
- Typing
- Data Entry
- Microsoft Outlook
- Filing
- Events
- Documentation
- Education Experience
- Reporting
- Multitasking
- Microsoft PowerPoint
- Inventory Management
- Regulations
- Policy Development
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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