Executive Secretary Jobs in Pennsylvania
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Anthropologie Executive Assistant & Building Admin
- Philadelphia, PA
- 5 hours ago
- Philadelphia, PA
- 5 hours ago
Role Summary Anthropologie is looking for an Executive Assistant and Building Administrator to assist two executives and the Apparel, Beauty & Accessories teams. Role Responsibilities Calendar...
Executive Assistant to the Vice President for Advancement York College of Pennsylvania
- York, PA
- 9 hours ago
- York, PA
- 9 hours ago
Handles the Vice President's expense reports Office Management 40% Maintain the departmental policies and procedures manual....
Executive Assistant - Essity245541DESCRIPTION/RESPONSIBILITIES:Executive AssistantAbout the RoleEssity is looking for an experienced Executive Assistant to support the VP of Sales & Marketing and...
Complete accurate and detailed leadership department expense reporting and other departmental reports....
Executive Assistant Senior - Office of the President and Chief Executive Officer (CEO)
- Harrisburg, PA
- 1 day ago
- Harrisburg, PA
- 1 day ago
reporting + Masterful organizational skills and attention to detail + Ability to strategically plan, coordinate, facilitate, manage, and execute executive-level meeting support for both remote and...
Executive Assistant to CEO (Temporary position)
- Conshohocken, PA
- 2 days ago
- Conshohocken, PA
- 2 days ago
Manage all administrative tasks for the CEO, such as expense reports, sponsorships, payment portals, membership renewals, and other tasks upon request....
Human Resources Director and Board Secretary Location: Wallenpaupack Area School District, Hawley, PA Application Deadline: April 25, 2025 About Us: Wallenpaupack Area is committed to providing a...
Braun Medical, visit www.bbraunusa.com Position Summary: Responsibilities: Essential Duties Manages a complex calendar, travel, expenses, expense reports for the CHRO, and events for the HR Team across...
Executive Assistant, Office of the Provost
- Mechanicsburg, PA
- 3 days ago
- Mechanicsburg, PA
- 3 days ago
FLSA Status Non-Exempt Position Information Position Title Executive Assistant, Office of the Provost Position Type Staff Employee Group Staff Time Status Full-Time Time Category Full Time...
The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence...
Expense Management: Track and reconcile expense reports, invoices, and other financial documentation in a timely manner....
Oversee and coordinate administrative tasks, such as expense reports, invoices, and purchase orders. Liaise with other administrative staff and departments to ensure seamless operations....
reports May coordinate and track training activities of internal associates Maintain database as required May assist in workforce scheduling of internal associates Provide support to other members...
Job Description Position: Executive Secretary Department Service Planning Location Erie County Office of Children & Youth Services Status Full Time Starting Pay Rate $12.81 Hourly Hours Per Week 37.5...
Executive assistant Green Property Company compensation: Negotiable employment type: experience level: no experience required job title: Assistant Seeking an executive assistant to help with day...
Demographic Data for Pennsylvania
Moving to Pennsylvania? Find some basic demographic data about Pennsylvania below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Pennsylvania
Highest Education Level
Executive Secretarys in Pennsylvania offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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