Executive Secretary Jobs in Batavia, IL
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant - Part Time
- Addison, IL (17 miles from Batavia, IL)
- 2 days ago
- Addison, IL (17 miles from Batavia, IL)
- 2 days ago
Prepare and submit detailed expense reports on a timely basis. Assist with special projects and ensure deadlines are met. Handle correspondence and communication on behalf of executives....
Remote WorkExecutive Assistant to the Chief Academic Officer
- Elgin, IL (13 miles from Batavia, IL)
- 3 days ago
- Elgin, IL (13 miles from Batavia, IL)
- 3 days ago
Executive Assistant to the Chief Academic Officer Job Summary: This position provides primary, diversified, highly responsible executive level administrative support to the Chief Academic Officer...
- Naperville, IL (11 miles from Batavia, IL)
- 3 days ago
- Naperville, IL (11 miles from Batavia, IL)
- 3 days ago
Process invoices and expense reports for identified leaders. Ensure all policies are followed and items are processed within provided guidelines....
- Naperville, IL (11 miles from Batavia, IL)
- 5 days ago
- Naperville, IL (11 miles from Batavia, IL)
- 5 days ago
Attachment(s): 2025 BENEFIT GUIDE.pdf Executive Secretary Job Description.pdf...
Executive Secretary for Assistant Principal of Curriculum and Instruction
- Naperville, IL (11 miles from Batavia, IL)
- 7 days ago
- Naperville, IL (11 miles from Batavia, IL)
- 7 days ago
See attached job description for details Attachment(s): 2025 Benefit Guide.pdf Executive Secretary Job Description.pdf...
- Wheaton, IL (11 miles from Batavia, IL)
- 7 days ago
- Wheaton, IL (11 miles from Batavia, IL)
- 7 days ago
Attachment(s): 2025 BENEFIT GUIDE.pdf Executive Secretary Job Description.pdf...
- Naperville, IL (11 miles from Batavia, IL)
- 8 days ago
- Naperville, IL (11 miles from Batavia, IL)
- 8 days ago
Overview At Wipfli, people count. At Wipfli, our people are core to everything we dothe catalyst behind our ability to create exceptional impact and extraordinary results. We believe in...
Executive Secretary for Assistant Principal of Curriculum and Instruction
- Wheaton, IL (11 miles from Batavia, IL)
- 8 days ago
- Wheaton, IL (11 miles from Batavia, IL)
- 8 days ago
See attached job description for details Attachment(s): 2025 Benefit Guide.pdf Executive Secretary Job Description.pdf...
- Wood Dale, IL (20 miles from Batavia, IL)
- 11 days ago
- Wood Dale, IL (20 miles from Batavia, IL)
- 11 days ago
Executive Office Manager About the Optimas: Optimas is a global distributor of integrated supply chain solutions, and engineering support focused on delivering fasteners, components, industrial...
Executive Office Manager & Board of Trustees Liaison
- Lisle, IL (13 miles from Batavia, IL)
- 12 days ago
- Lisle, IL (13 miles from Batavia, IL)
- 12 days ago
Executive Office Manager & Board of Trustees Liaison Benedictine University is an inclusive academic community, inspired by the Catholic intellectual tradition and Benedictine values. We seek...
- Algonquin, IL (21 miles from Batavia, IL)
- 13 days ago
- Algonquin, IL (21 miles from Batavia, IL)
- 13 days ago
Expense Reports: Process expense reports accurately and in a timely manner. Confidentiality: Handle confidential and sensitive information with integrity and discretion....
- Addison, IL (17 miles from Batavia, IL)
- 14 days ago
- Addison, IL (17 miles from Batavia, IL)
- 14 days ago
The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two...
Executive Administrative Assistant to Assistant Superintendent for Finance and Operations/CSBO
- Glen Ellyn, IL (14 miles from Batavia, IL)
- 16 days ago
- Glen Ellyn, IL (14 miles from Batavia, IL)
- 16 days ago
Openings as of 3/29/2025 Executive Administrative Assistant to Assistant Superintendent for Finance and Operations/CSBO JobID: 10085 Position Type: Secretarial/Clerical Date Posted: 3/27/2025...
- Naperville, IL (11 miles from Batavia, IL)
- 18 days ago
- Naperville, IL (11 miles from Batavia, IL)
- 18 days ago
Openings as of 3/28/2025 Senior Secretary JobID: 8175 Position Type: Support Staff/Office/ Senior Secretary Date Posted: 3/27/2025 Location: 1 - Elementary Prairie # work weeks / year # hours /...
Executive Assistant (Bilingual Spanish)
- Rolling Meadows, IL (22 miles from Batavia, IL)
- 18 days ago
- Rolling Meadows, IL (22 miles from Batavia, IL)
- 18 days ago
Introduction Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless...
Remote WorkDemographic Data for Batavia, IL
Moving to Batavia, IL? Find some basic demographic data about Batavia, IL below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Batavia, IL
Highest Education Level
Executive Secretarys in Batavia, IL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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