Executive Secretary Jobs in Gainesville, FL
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Description Introduction Do you want to join an organization that invests in you as a(an) Nursing Executive Asst? At HCA Florida North Florida Hospital, you come first. HCA Healthcare has...
Executive Assistant Revenue Cycle Day Full-Time
- Gainesville, FL
- 13 days ago
- Gainesville, FL
- 13 days ago
Overview Assist the Vice President in all areas of secretarial support. Work performed requires a variety of clerical and organizational skills and an extensive working knowledge of the hospital,...
Executive Administrative Assistant
- Alachua, FL (16 miles from Gainesville, FL)
- 27 days ago
- Alachua, FL (16 miles from Gainesville, FL)
- 27 days ago
Expense Reports: Prepare, review, and submit expense reports for the CEO and at times for other members of the Leadership Team, ensuring accuracy and compliance with company policies....
Executive Assistant CEO, CTO, CFO Hospital Administration Days Full-time
- Gainesville, FL
- 45+ days ago
- Gainesville, FL
- 45+ days ago
Overview We have two exciting executive assistant vacancies at UF Health-one supporting the Chief Executive Officer (CEO) and the other supporting the Chief Transformation Officer (CTO) and Chief...
Demographic Data for Gainesville, FL
Moving to Gainesville, FL? Find some basic demographic data about Gainesville, FL below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Gainesville, FL
Highest Education Level
Executive Secretarys in Gainesville, FL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Executive Secretary Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »