Administrative Assistant Jobs in Maine
An Administrative Assistant works to support office functions and ensure that daily operations run smoothly. Their responsibilities may include answering and directing phone calls, managing calendars and appointments, preparing reports, maintaining filing systems, and providing general support to visitors. They often act as the point of contact for clients, suppliers, and team members, so excellent communication skills are crucial. Proficiency in MS Office, especially Excel and Word, along with strong organizational and time management skills are also important. The ability to multitask and prioritize tasks is a must. Certifications that can boost their prowess in the role include the Certified Administrative Professional (CAP) or the Microsoft Office Specialist (MOS) certification.
Prior to becoming an Administrative Assistant, a person might have roles that provide relevant experience and skills. For instance, they could start as a Receptionist, where they would gain experience in managing communications and providing customer service. Another possible role is a Data Entry Clerk, which would help develop proficiency in using office software and maintaining records. Alternatively, they may be an Office Assistant, assisting in various office tasks and learning how the different parts of an office work together.
Office Assistant in Biddeford, Maine Pay: $18 per hour Schedule: M-F 8a-4p Assignment Length: Temporary/Temp-To-Hire Are you looking for an administrative resume building opportunity? Do you have...
Bureau of General Services Central Fleet Services Office Assistant II Opening Date: March 13, 2025 Closing Date: March 27, 2025 Job Class Code: 6538 Grade: 8 Salary: $16.07 – $22.25*/Hourly...
Opening Date: March 13, 2025 Closing Date: March 27, 2025 Job Class Code: 6562 Grade: 20 Salary: $21.32 - $30.38 per hour* *Salary is inclusive of a $.60 per hour institutional stipend Position...
Our client, a busy boutique professional services firm in downtown Portland is looking for a Receptionist/Administrative Assistant to join their team....
OVERVIEW We are seeking a detail-oriented and customer-focused Administrative Assistant that is responsible for handling office management, data entry, scheduling, and customer relations....
Job Specifications High school diploma or Associates/Bachelors degree 6+ years of administrative assistant experience Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall...
SAD #44 is accepting applications for the position of School Secretary at Telstar High School in Bethel. This is a school year position, eight (8) hours per school day. Please submit support staff...
RSU5 DURHAM-FREEPORT-POWNAL Administrative Secretary (249) 2024-2025 Pownal Elementary School Pownal Elementary School is looking for a highly organized Administrative Secretary to join our school...
Executive Admin Specialist III - Hiring Now! Starting at $23/Hr! 821825
- South Portland, ME
- 1 day ago
- South Portland, ME
- 1 day ago
Executive Admin Specialist III - Hiring Now! Starting at $23/Hr! 821825 Compensation: $23.00 per hour Job Title: Executive Admin Specialist III Pay: $23/Hr. Schedule: Monday to Friday, 8 AM to 5...
SAD #44 is accepting application for a School Secretary position for Telstar High School. School year position, eight (8) hours per day. Submit Support staff application form with resume, copies...
. + Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks. + Organizes meeting schedules, manages, and...
Posting Details Title: Facilities Office Assistant Posting Number: S01383JP Department: Facilities Management Administration Job Summary: At Bowdoin College, the Facilities Department plays a...
Maine Medical Partners After successful completion of training, remote work may be possible. We are seeking a medical secretary to join our fast-paced neurosurgical office to support our surgeons...
Assistant position at Healthy Androscoggin (HA): + Provides administrative support to various projects/programs associated with grant funding related to tobacco cessation, substance misuse prevention...
. + Previous experience as Administrative Assistant or similar role (preferred). + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SAP Concur, Workday and other office software...
Remote WorkDemographic Data for Maine
Moving to Maine? Find some basic demographic data about Maine below.
Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job title
Salary for Administrative Assistant Jobs in Maine
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in Maine offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Legal Terminology
- Clerical Support
- Calendaring
- E-Filing
- Dictation
- Meeting Minutes
- Travel Arrangements
- Ged
- Legal Document Preparation
- Legal Assisting
- Expense Reports
- Requisitions
- Office Procedures
- Grammar
- Faxing
- Calendar Management
- Word Processing
- Spreadsheets
- Ordering Supplies
- Purchase Orders
- Scheduling Appointments
- Transcription
- Business Correspondence
- Reception
- General Office Duties
- File Management
- Administrative Skills
- Discretion
- Proofreading
- Patient Care
- Office Management
- Inbound/Outbound Calling
- Medical Terminology
- Recordkeeping
- Prioritizing
- Telephone Skills
- High School Diploma
- Typing
- Data Entry
- Filing
- Microsoft Outlook
- Events
- Documentation
- Budgets
- Reporting
- Education Experience
- Multitasking
- Microsoft PowerPoint
- Inventory Management
- Regulations
- Policy Development
- Microsoft Office
- Microsoft Excel
- Time Management
- Problem Solving
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Administrative Assistant Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Tips for Working with Multiple Bosses
Tips for juggling instructions from multiple bosses and managing a heavy workload.
Read article »
Quick and Dirty Guide to Virtual Assisting
Interested in becoming a virtual assistant? Find out about this great career for administrative professionals who want to telecommute or work from home.
Read article »