Executive Secretary Jobs in Pittsburgh, PA
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
- Homestead, PA (2 miles from Pittsburgh, PA)
- 4 days ago
- Homestead, PA (2 miles from Pittsburgh, PA)
- 4 days ago
Expense Management: Track and reconcile expense reports, invoices, and other financial documentation in a timely manner....
May require extensive rescheduling Arrange audio/video conference calls involving a global audience May manage executives' time and expense reporting, including internal compliancy audits Coordinate...
Performs a variety of secretarial duties, which may be complex or confidential to include travel arrangements, travel itineraries, agendas, expense reports, etc....
- Cheswick, PA (15 miles from Pittsburgh, PA)
- 7 days ago
- Cheswick, PA (15 miles from Pittsburgh, PA)
- 7 days ago
Performs a variety of secretarial duties, which may be complex or confidential to include travel arrangements, travel itineraries, agendas, expense reports, etc....
Do you have experience as an Executive Assistant? We are looking for an Executive Assistant to join a company in the Millvale area of Pittsburgh. The Executive Assistant will be responsible for...
Executive Administrative Assistant Computing and Technology Services (CTS)
- Pittsburgh, PA
- 12 days ago
- Pittsburgh, PA
- 12 days ago
The Executive/Administrative Assistant provides high-level administrative support to the Vice President of IT & Chief Information Officer (CIO), Associate Vice President, Deputy CIO/CISO, and...
Executive Assistant Executive Assistant Summary Title: Executive Assistant ID: 1019 Location: Pittsburgh, PA Salary Range: $60,000-$75,000 Description Executive Assistant THE ROLE WQED Multimedia...
Executive Administrative Assistant Computing and Technology Services (CTS) Duquesne University
- Pittsburgh, PA
- 15 days ago
- Pittsburgh, PA
- 15 days ago
POSITION SUMMARY: The Executive/Administrative Assistant provides high-level administrative support to the Vice President of IT & Chief Information Officer (CIO), Associate Vice President, Deputy...
Driving lasting impact and building long-term capabilities with our clients is not easy work. You are the kind of person who thrives in a high performance/high reward culture - doing hard things,...
Executive Assistant to the President
- Monroeville, PA (7 miles from Pittsburgh, PA)
- 19 days ago
- Monroeville, PA (7 miles from Pittsburgh, PA)
- 19 days ago
Assist members of the Board with their travel arrangements, transportation, and accommodations Review approval requests (expense reports, agreements, etc.) for accuracy and compliance with company policies...
Purpose: The Executive Assistant II is responsible for providing high-level administrative support by preparing and distributing reports as necessary, handling information requests, preparing and...
reports Serve as key point of contact for external stakeholders, managing relationships and communications Organize and track long-term projects, ensuring alignment with quarterly and annual objectives...
Executive Administrative Assistant
- Warrendale, PA (23 miles from Pittsburgh, PA)
- 26 days ago
- Warrendale, PA (23 miles from Pittsburgh, PA)
- 26 days ago
Executive Administrative Assistant Warrendale, Pennsylvania | Full Time | $ 20 - $ 32 per hour March 17, 2025 | Job ID: A1402283PIT_... Job Summary We are looking for an experienced administrative...
- United, PA (23 miles from Pittsburgh, PA)
- 30+ days ago
- United, PA (23 miles from Pittsburgh, PA)
- 30+ days ago
Review and process expense reports. Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail....
Remote WorkExecutive Assistant to Sr VP/GM
- Cheswick, PA (15 miles from Pittsburgh, PA)
- 45+ days ago
- Cheswick, PA (15 miles from Pittsburgh, PA)
- 45+ days ago
Performs a variety of secretarial duties, which may be complex or confidential to include travel arrangements, travel itineraries, agendas, advances, expense reports, submission of check requests, etc...
Demographic Data for Pittsburgh, PA
Moving to Pittsburgh, PA? Find some basic demographic data about Pittsburgh, PA below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Pittsburgh, PA
Highest Education Level
Executive Secretarys in Pittsburgh, PA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Executive Secretary Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »