Executive Secretary Jobs in Jacksonville, FL
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Executive Assistant to Chief Executive Officer
- Jacksonville, FL
- 3 days ago
- Jacksonville, FL
- 3 days ago
Executive Assistant - Mandarin Speaking Location: Jacksonville, FL 32256 Duration: 6 + Month Contract to Hire Type: Full-Time | Direct Support to CEO Job Summary: We're seeking a highly...
Senior Executive Assistant - Jacksonville, FL
- Jacksonville, FL
- 5 days ago
- Jacksonville, FL
- 5 days ago
reporting (utilizing Concur), budgeting, HR processing, meeting correspondence, and product purchasing Scheduling, preparing for and administering of meetings including coordination of meeting facilities...
Experience in intercollegiate athletics. Strong background in executive administration, operations, or event management....
Executive Assistant, BMG Administration, San Marco East
- Jacksonville, FL
- 11 days ago
- Jacksonville, FL
- 11 days ago
Job Posting Summary Baptist Health is hiring an Executive Assistant to join the Baptist Medical Group Administrative Office Team. This is a full-time, in-person opportunity. Responsibilities...
Executive Administrative Assistant/Receptionist
- Jacksonville, FL
- 15 days ago
- Jacksonville, FL
- 15 days ago
File expense reports for reimbursement. Interact with Others. Provide excellent customer service to various corporate and outside customers, consultants, and other visitors....
Make banking a Fifth Third better We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: Reserved...
Executive Assistant - Pediatrics Neonatology- Full-Time- Days
- Jacksonville, FL
- 28 days ago
- Jacksonville, FL
- 28 days ago
Overview JOB DUTIES: Responsible for the administrative support of the Medical Director of the Wolfson Children’s Hospital or UF NICU. Reports directly to the Division Manager, Administrative...
Executive Assistant University of North Florida in Jacksonville, FL Apply Now Type: Full-Time Salary: Compensation $23.32 Posted: 03/07/2025 Category: Executive Assistants Job Type: time type Full...
reports with accuracy Knowledge of board meeting procedures and experience preparing board meeting materials What we offer Base salary and bonus program Medical, dental, vision, life insurance effective...
Executive Assistant Neurosurgery Downtown Days
- Jacksonville, FL
- 45+ days ago
- Jacksonville, FL
- 45+ days ago
Overview Job Duties Under the direction of the manager, coordinates the day-to-day administrative support activities in the Department/Division. Organizes and performs all office and clerical...
Skill: Administrative Support/Executive Support Min 8+ years experience. Previous administrative experience required, preferably in financial services. Strong knowledge of utilizing concurs,...
Executive Administrative Assistant - Legal
- Ponte Vedra Beach, FL (23 miles from Jacksonville, FL)
- 60+ days ago
- Ponte Vedra Beach, FL (23 miles from Jacksonville, FL)
- 60+ days ago
reports for supervisor as directed Special projects or other duties as assigned...
Demographic Data for Jacksonville, FL
Moving to Jacksonville, FL? Find some basic demographic data about Jacksonville, FL below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Jacksonville, FL
Highest Education Level
Executive Secretarys in Jacksonville, FL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Zoom Meetings
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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