Executive Secretary Jobs in Boca Raton, FL
An Executive Secretary is an essential figure in the administrative industry who provides high-level administrative support to top executives within a company. They perform various tasks including managing schedules, organizing meetings, preparing reports, handling correspondence, and maintaining files. They play a crucial role in coordinating the daily operations of the organization and often act as a liaison between the executive and the rest of the staff. These professionals should be well-versed in corporate protocol, office management systems, and procedures. They should possess exceptional communication skills, both written and verbal, and have strong time management and organizational skills.
Exemplary Executive Secretaries often hold certifications such as the Certified Administrative Professional (CAP) or the Certified Executive Administrative Professional (CEAP), which signifies their expertise and commitment to the industry. Before stepping into this role, individuals might have served in positions such as Administrative Assistant, Office Coordinator, or Personal Assistant, where they honed their administrative skills and developed a deep understanding of business procedures and processes. It is also essential for these professionals to be proficient in various software applications such as Microsoft Office Suite and certain project management tools. Their role is not only limited to administrative tasks, but they also assist in strategic planning and execution.
Senior Executive Assistant to the Vice President, Talent & Culture
- Fort Lauderdale, FL (16 miles from Boca Raton, FL)
- 18 hours ago
- Fort Lauderdale, FL (16 miles from Boca Raton, FL)
- 18 hours ago
Job Profile Summary The Senior Executive Assistant reports to the Vice President of Human Resources, Talent and Culture. This position requires a mission-driven, value-based individual who strives...
Executive Assistant - Hotel Operations
- Fort Lauderdale, FL (16 miles from Boca Raton, FL)
- 21 hours ago
- Fort Lauderdale, FL (16 miles from Boca Raton, FL)
- 21 hours ago
Process expense reports. Reconcile and track monthly credit card statements and expenditures for the department as required. Reviews any invoices that are submitted and actions accordingly....
Executive Assistant, West Palm Beach, FL
- West Palm Beach, FL (24 miles from Boca Raton, FL)
- 2 days ago
- West Palm Beach, FL (24 miles from Boca Raton, FL)
- 2 days ago
Executive Assistant Location: West Palm Beach Type: Full-Time, Permanent Compensation: $130,000-$160,000 annually, depending on experience + benefits Overview: A prominent and fast-paced family...
Executive Assistant Boca Raton, FL Position: Property Management Job Number: 435971 Pay Rate: $0.00/hour Position: Internal Office: Internal Job Description We leverage leading-edge technology to...
Sales and Executive Assistant Manager
- Fort Lauderdale, FL (16 miles from Boca Raton, FL)
- 4 days ago
- Fort Lauderdale, FL (16 miles from Boca Raton, FL)
- 4 days ago
Looking for a Sales and Assistant Executive Office Manager that is experienced in Real Estate management for our Industrial Warehouses located in Pompano, Fort Lauderdale and Oakland Park Need...
- Pompano Beach, FL (8 miles from Boca Raton, FL)
- 4 days ago
- Pompano Beach, FL (8 miles from Boca Raton, FL)
- 4 days ago
The Executive Assistant will be responsible for providing executive administrative support, managing expense reports, communication, and general administrative assistance on a day-to-day basis....
- Fort Lauderdale, FL (16 miles from Boca Raton, FL)
- 5 days ago
- Fort Lauderdale, FL (16 miles from Boca Raton, FL)
- 5 days ago
Looking for a Sales Assistant that is experienced in Real Estate Management for our Industrial Warehouses located in Pompano, Fort Lauderdale and Oakland Park Need find someone that knows how to...
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's...
We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional...
Executive Assistant and Marketing Coordinator
- Palm Beach, FL (22 miles from Boca Raton, FL)
- 5 days ago
- Palm Beach, FL (22 miles from Boca Raton, FL)
- 5 days ago
reports, submit invoices, assist with the distribution of documents to all departments, serve as a liaison between various departments to coordinate details, prepare reports, presentations, and letters...
Executive Assistant I WM - 3.3 Boca Raton, FL Job Details Full-time 3 hours ago Benefits Employee stock purchase plan Paid holidays Disability insurance Health insurance Dental insurance Vision...
- Deerfield Beach, FL (3 miles from Boca Raton, FL)
- 6 days ago
- Deerfield Beach, FL (3 miles from Boca Raton, FL)
- 6 days ago
The Executive Assistant will support the senior executive of a family office in a fast-paced position that requires being able to juggle a multitude of complex projects. The ideal candidate is an...
reports both for the CEO and his direct reports, searching for anything out of policy on subordinates otherwise approving by deadlines Personal Calendar Management: Follow a complex time-sharing schedule...
- Fort Lauderdale, FL (16 miles from Boca Raton, FL)
- 6 days ago
- Fort Lauderdale, FL (16 miles from Boca Raton, FL)
- 6 days ago
reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for travel-related meetings...
Prepare and submit expense reports. Organize and maintain electronic and physical filing systems. Assist with special projects and events as needed....
Demographic Data for Boca Raton, FL
Moving to Boca Raton, FL? Find some basic demographic data about Boca Raton, FL below.
Executive Secretary Online Courses and Training Opportunities
Salary for Executive Secretary Jobs in Boca Raton, FL
Highest Education Level
Executive Secretarys in Boca Raton, FL offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Secretary position
- C-Level Support
- Drafting Legal Correspondence
- Expense Reporting
- Travel Arrangements
- Report Preparation
- Meeting Minutes
- Calendaring
- Email Management
- Meeting Planning
- Catering
- Expense Reports
- International Business
- Meeting Facilitation
- Concur
- Grammar
- Resourceful
- Calendar Management
- Ordering Supplies
- Spreadsheets
- Scheduling Appointments
- Business Correspondence
- Discretion
- General Office Duties
- Administrative Skills
- Proofreading
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Telephone Skills
- Prioritizing
- High School Diploma
- Logistics
- Verbal Communication
- Written Communication
- Microsoft Outlook
- Filing
- Events
- Flexibility
- Documentation
- Project Coordination
- Interpersonal Skills
- Reporting
- Collaboration
- Budgets
- Multitasking
- Microsoft PowerPoint
- Problem Solving
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Staff Supervision
- Organization
- Customer Service
- Research Skills
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
Executive Secretary Related Career Advice Articles
Which Administrative Role is Right for You?
Considering a career in administration? Before starting your job search, learn more about the top administrative roles and decide where your future lies.
Read article »
Internal Recruiting
Find out from the experts at iHireAdmin how to navigate internal recruiting and learn how to handle being recruited by a manager in a different department.
Read article »
10 Phone Etiquette Tips for Administrative Professionals
A guide to maintaining professionalism while communicating with others via phone.
Read article »