Executive Assistant Jobs in Portland, ME
An Executive Assistant in the admin industry provides comprehensive administrative support to senior executives and management. This role is responsible for managing schedules, preparing reports, handling correspondence, arranging travel, organizing meetings and events, and maintaining files and databases. They often act as the executive's first point of contact with internal and external stakeholders, which requires them to exercise a high level of professionalism, confidentiality, and discretion. The role may also include managing projects, conducting research, and providing executive-level support in decision-making processes.
Key skills for an Executive Assistant include excellent organization and time management skills, high level of multitasking and prioritizing, strong communication and interpersonal skills, and proficiency with technology, including office software applications. Certifications such as Certified Administrative Professional (CAP) or Professional Administrative Certificate of Excellence (PACE) can be beneficial. Prior to becoming an Executive Assistant, one may have roles such as Administrative Assistant, Office Manager, or Personal Assistant, which provide relevant experience in administrative tasks, project management, and executive support.
Operations Assistant for Equitable Conservation
- Brunswick, ME (21 miles from Portland, ME)
- 23 hours ago
- Brunswick, ME (21 miles from Portland, ME)
- 23 hours ago
OFFICE LOCATION Arlington, Virginia, USA This is a virtual position that is flexible within countries where TNC has an established entity. This position is not eligible for relocation, visa or...
Remote WorkProcess travel and expense reports for Commercial President and market area sponsorship events. 5% Provides support and backup across the market footprint for other Commercial Executive Assistants as...
The Executive Assistant I role works under the direction of one or more Senior Executive leaders and is responsible for providing administrative and operational support essential to the mission of the...
About Team / Role The EA for the Office of the Chief Risk and Compliance Officer (CRCO) is a highly visible role and will partner with other EAs, executives, and senior leaders both within the...
Executive Assistant I Location: Portland, ME Facility: Maine Medical Center Schedule: Full Time Job Category: Professional - Nonclinical Req #: 17514 Date Posted: Jan 6, 2025 Description Maine Medical...
Demographic Data for Portland, ME
Moving to Portland, ME? Find some basic demographic data about Portland, ME below.
Executive Assistant Online Courses and Training Opportunities
Salary for Executive Assistant Jobs in Portland, ME
Highest Education Level
Executive Assistants in Portland, ME offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Executive Assistant position
- Expense Reporting
- Drafting Legal Correspondence
- Calendaring
- Meeting Minutes
- Travel Arrangements
- Email Management
- Space planning
- Meeting Planning
- Catering
- International Business
- Expense Reports
- Concur
- Copy Editing
- Grammar
- Resourceful
- Calendar Management
- Spreadsheets
- Ordering Supplies
- Scheduling Appointments
- Drafting
- Business Correspondence
- Administrative Skills
- Discretion
- Zoom Meetings
- Proofreading
- Onboarding
- Office Management
- Liaison
- Google Workspace
- Event Planning
- Initiative
- Prioritizing
- Telephone Skills
- Logistics
- Filing
- Microsoft Outlook
- Verbal Communication
- Flexibility
- Written Communication
- Events
- Documentation
- Collaboration
- Interpersonal Skills
- Project Coordination
- Budgets
- Reporting
- Multitasking
- Microsoft PowerPoint
- Project Management
- Microsoft Office
- Microsoft Excel
- Time Management
- Problem Solving
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Leadership
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
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