Procurement Program Administrator (Program Administrator 2)

What You Will Do At ODM:

Office: Legal Counsel

Bureau: Contract & Procurement

Classification: Program Administrator 2 (PN 20102392)

Job Overview:

The Ohio Department of Medicaid (ODM), Office of Legal Counsel/Contracts and Procurement is seeking a knowledgeable and detail-oriented professional to serve as a key advisor on procurement strategy, contract compliance, and MBE/EDGE initiatives. As a Procurement Program Administrator, your responsibilities will include:

• Developing and implementing procurement policies and procedures for programs in alignment with agency goals and to maintain compliance with state procurement regulations.
• Partnering with program staff to understand procurement needs and gather information necessary to write procurement or contract documents
• Guiding contract managers through procurement methods, processes, and compliance requirements
• Assisting with contract execution, purchase order and requisition completion.
• Interacts with other government agencies and vendors on procurement related questions and issues
• Reviewing initial purchase order and contract proposal requests, ensuring alignment with Minority Business Enterprise (MBE) and Encouraging Diversity, Growth, and Equity (EDGE) goals.
• Conducting research and analysis to make recommendations on sourcing strategies, contract management, and procurement best practices.
• Assisting with the preparation of Controlling Board submissions and deadline requirements and provides additional documents and information as requested by legislative members
• Reviewing State enterprise-wide contracts for purchasing needs
• Fulfilling reporting requirements related to MBE/EDGE participation.
• Submitting requisitions and/or Release and Permit requests through the Department of Administrative Services (DAS).
• Preparing procurement-related documents, drafts RFP content, and manages data using tools like Word, Excel, and Access.
• Assisting with responses to public records requests
• Supporting internal teams by maintaining records, participating in meetings and training sessions, and serving as a backup to ODM procurement staff
• Performing other related duties as assigned (e.g., attending & participating in staff meetings; attending meetings & training sessions; maintaining records, logs, and files)

Completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.

• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Or 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• Or 1 yr. exp. as Program Administrator 1, 63122.
• Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Program Management

Technical Skills: Program Management

Professional Skills: Critical Thinking, Collaboration, Attention to Detail, Goal Setting, Verbal Communication, Written Communication