Administrative Assistant

Come work for OHM Advisors, the community advancement firm

With the singular mission of Advancing Communities , our diverse 750+ team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, surveying, and construction engineering.

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward— advancing the whole community today and well into the future.

What You’ll Contribute to OHM Advisors

With a professional approach and customer-first attitude, the full-time Administrative Assistant performs a full range of administrative duties supporting staff members located within our offices and helping support our satellite offices as needed via phone and video conferencing. This position interacts with all levels of staff daily. The ideal candidate will need to work independently as well as be a team member. Your positive approach will welcome all of our clients and help contribute to our mission of Advancing Communities. This is not a remote position and reports to an office.

Your Responsibilities

• Handle daily internal/external phone calls & emails and direct inquiries to the appropriate department(s)/staff members.
• Daily coordination with office leaders.
• Organize and maintain licensure and certifications for employees, including assisting with renewals and coordinating with classes needed to maintain.
• Organize and maintain the office administrative digital filing system.
• Assist with coordination, scheduling, registering for conferences, corporate events, seminars, training, and travel arrangements.
• Assist with preparing, tracking, and managing contract documents and subcontract documents.
• Assist with organization and setup for office events.
• Work with local team members, coordinating employee wellness initiatives and employee activities.
• Additional duties as needed.

Requirements:

Education, Experience & Licensure:

• 5 years or more working in an administrative role.
• Administrative Degree preferred.
• Value collaboration, innovation, professionalism, and positive energy in the workplace.
• Experience supporting leadership and executive staff.

Technical Skills:

• Familiarity with ERP & accounting software, like Unanet.
• Must have strong interpersonal skills, foster teamwork, and create positive connections with clients and peers.

Benefit Summary

At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.

Benefits:

• BCBSM Medical, Dental, and Vision
• Company Profit Sharing
• Flexible Spending & Health Savings Accounts
• 401(k) retirement savings plan with employer matching contribution
• Paid professional association membership.
• Tuition & Certification Expense reimbursement
• Volunteer Service Leave
• 100% Employer-Paid Life Insurance
• Short & Long-Term Disability Options

Career Advancement & Enrichment Programs:

• Voluntary Wellness Program
• OHM Grad School
• OHM University

You can read more about each of these programs on our website. Why Work Here | OHM Advisors (ohm-advisors.com)

OHM Advisors is an Equal Opportunity Employer (EOE) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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