Secretary Supervisor - Spokane

Secretary Supervisor - Spokane

Salary

$3,725.00 - $4,979.00 Monthly

Location

Spokane County - Spokane, WA

Job Type

Full Time - Non-Permanent

Job Number

2025-02728

Department

Dept. of Corrections

Division

CCD - Section 1

Opening Date

04/15/2025

Closing Date

4/22/2025 11:59 PM Pacific

Salary Information

The high end of the salary range, Step M is typically a longevity step

DESCRIPTION

BENEFITS

QUESTIONS

Description

Secretary Supervisor

Community Corrections Division

Spokane, WA

[DOC WFSE Salary Range 42: $3,725.00-$4,979.00]

If you are viewing this posting from an external job site (such as Indeed), copy/paste and search via the following link to apply directly to this and other WA State Department of Corrections (DOC) positions:

The Mission of Washington State Department of Corrections (DOC) is to improve public safety by positively changing lives.

Our agency is looking to fill a full-time, non-permanent Secretary Supervisor position within the Community Corrections Division. This position works for the Spokane Community Justice Center (CJC) located at 715 E. Sprague Spokane, WA 99202. This non-permanent appointment is expected to last about twelve months.

Under the general direction from the Community Corrections Supervisor (CCS), this position supervises support staff to ensure they are providing technical and professional support as needed for the Community Corrections Officers (CCOs). The support provided by this position enables staff to conduct efficient and effective management of caseloads. Work hours are 8:00 am - 5:00 pm, Monday-Friday.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

HOW TO

Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following:

Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement.

Cover letter. Regarding your interest in this position.

Resume. Detailed and chronological.

Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process.

Applicants wishing to claim Veterans' preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.

Do not include any personal photos or personally identifiable data within your application packet, such as a driver's license or social security number.

Incomplete application packages or see resume' in lieu of the requested information may disqualify you from the process.

Duties

Supervise and oversee the office functions for the Spokane CJC.

Using independent judgment, establish priorities for completion of work assigned to support staff and coordinate with support staff to ensure deadlines and new guidelines are met.

Supervise support staff. Plan, assign and review the work of support staff, adjusting assignments and schedules to maintain adequate staffing levels and respond to fluctuating workloads. Resolve support staff issues.

Schedule unit meetings, manage conference room scheduling, sending out notices to staff, complete and maintain meeting minutes.

Assist CCS with the interview process by scheduling interviews and assisting with pre-interview preparations.

Prepare and submit all staff action forms.

Track equipment and vehicles in preparation for yearly CAMS inventory reports.

Credit card custodian for Spokane CJC Credit Card.

Interview, make hiring recommendations, plan organize and monitor work of support staff.

Conduct monthly meetings with support staff to review work assignments and performance.

Complete annual performance evaluations and expectations for support staff.

Approve timesheets and leave slips for support staff.

Miscellaneous office tasks.

Complete purchase orders for all vehicle repairs and required maintenance.

Update policy and emergency response manuals.

Assist staff in submitting help tickets as needed. Coordinate staff moves and assist IT with asset inventory.

Track warrant status for the CJC office and assign AVI's.

Check status of warrant and inactive caseloads quarterly.

Archive field files.

Backup support for assignments.

Other duties as assigned.

Qualifications

Required Qualifications

High School diploma or equivalent.

Three years of increasingly responsible office experience requiring keyboarding or typing and including experience leading the work of others.

Computer knowledge.

Valid, unrestricted driver's license.

The successful candidate will possess the following required skills and abilities:

Ability to assist individuals with various criminal backgrounds and personalities.

Maintain regular and reliable attendance.

Respect and maintain confidentiality.

ADD THE REST FROM PD.

Desirable Qualifications

Experience entering and retrieving information from a computer or centralized database.

Supplemental Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Visit Mission & Vision | Washington State Department of Corrections for more information about our agency.

IMPORTANT NOTES

References: A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Please include a minimum of three professional references with a valid email and phone number for each. Current and recent supervisors are preferred. If you are entering your references in the online application, complete the following fields:

First and Last name

Title (include their relationship to you, for example: Field Administrator, former supervisor)

Email

Address Line 1 (list the name of their organization)

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

DOC does not use