Legal Assistant (Hybrid)

Taft is currently seeking a Legal Assistant to join our Finance team in Minneapolis.

The Position

We are seeking a Legal Assistant to support the Finance team in the Minneapolis office. Legal Assistants serve clients by providing administrative support to attorneys. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.  

Essential Duties:

• Provides skilled, proactive administrative support to assigned attorneys, who are primarily located in other Taft offices, and other team members in the Finance Practice Group from our Minneapolis office.
• Edits and proofreads complex documents, including proactive review for, and ability to relay, relevant discrepancies/inconsistencies.
• Reviews, inventories and saves signature pages.
• Compiles documents for closing using transaction checklist.
• Works with attorneys/paralegals to obtain documents for completion of closing books, and assembles closing books for attorney review.
• Clearly and professionally communicates with attorneys and other members of the legal team on projects, needs, transaction status, etc.
• Works with members of the legal team and accounting to gather costs and time in preparation for closing.
• Independently performs administrative duties such as proof reading, editing and releasing attorney time entries; registering, calendaring and reporting Continuing Legal Education credits; requesting and following up on reimbursements and other related tasks.
• Prepares and reviews letters and memoranda according to Firm standards.
• Exhibits outstanding client service orientation in all verbal and written communication.
• Displays strong attention to detail and numeric aptitude.
• Anticipates necessary tasks/projects and proactively performs them.
• Responds to requests with a sense of urgency and effectively prioritizes work.
• Demonstrates flexibility and ability to manage multiple priorities.
• Proactively monitors and communicates deadlines to the legal team as appropriate.
• Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy.
• Assists in managing client contacts, emails, print documents and incoming and outgoing mail.
• May enter time into billing management software.

Requirements:

• 2+ years Legal Assistant experience strongly preferred. 
• Must demonstrate proficient command of the English language and standard grammar rules.
• Demonstrates strong working knowledge of, and experience in, using Microsoft Office programs; must have a desire to maintain excellent technical skills and to learn new software by taking advantage of internal training programs.

Taft offers competitive compensation and a comprehensive benefit package, including medical, dental, vision, life, long term disability, flexible spending, 401K, Paid Time Off, paid holidays, bonus and more. The salary range for this position is $30/hr. – $41/hr.  The range displayed reflects the minimum and maximum salaries for the position.  Within the range, individual pay is determined based on factors including job-related skills, experience, and relevant education or training.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.