ADMINISTRATIVE ASSOCIATE University of Alabama, Birmingham

The University of Alabama at Birmingham (UAB) is seeking an ADMINISTRATIVE ASSOCIATE to work under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office s administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. RESPONSIBILITES:

• Enter incoming residents in Banner Schedules and finalizes D4 Composites Update processing fee payments on PASS Schedules and finalizes composites for DMD, IDP and residents Schedules and finalizes scrub fitting for DMD, IDP and residents Helps with the awards at graduation Coordinates event forms and payments for events Works with OKU/sending out ballots/ordering award Reconciles the malpractice insurance Does the credit card reports and walks over to AB building PG orientation
• Does departmental contracts Will be ordering and giving out certificates for residents/ check out form/ checking balances Postdoc commencement book Works in ADEA PASS Orders supplies Awards for students/communicating with companies/doing surveys for awards Yearly PASS update for PG programs Deal with all the calls and questions regarding applications for each department Maintains a file on all residents/acceptance letters/rejection letters Works with the residents when they come in her office with a million questions
• Get PG, CD and OB courses from each department and put together for registration works with the PI for the PG calendar and sends out Opens all the PG, CD and OB courses in Courseleaf.
• Keeps current list of all residents at SOD Student travel for any meetings POPS database Communication with students regarding cap and gown Reserves rooms for the PG courses Helps the team with events if needed.
• Perform other duties as assigned.

(Hourly Rate: $18.35 - $29.80) Qualifications
Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience. The ideal candidate will have experience completing task independently and on time. Will also have experience with multitasking of many assignments at the same time. Analytical skills, Prioritization skills, Process improvement and quality skills. Must have work experience in fast-paced work environment, work well in team atmosphere, and be accountable for duties. The ideal candidate will also be self sufficient, someone who doesn't need to be micromanaged, someone confident in their decision-making skills, able to be proactive, someone who takes ownership of their tasks.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job:Clerical %26 Administrative