Legal Operations Administrator

If you're friendly and dependable and you like to work with terrific guests, we'd love to talk about an opportunity on our team!

Coborn's, Inc. is a fast-growing employee-owned grocery retailer located in the Midwest. Our grocery store formats include Coborn's, Cash Wise, Marketplace Foods, Hornbacher's, Tadych’s Marketplace Foods, and Sullivan’s Foods and we offer unique online grocery home delivery services through our Coborn Delivers and Cash Wise Delivers locations.

Coborn's, Inc. also owns and operates liquor stores under the Coborn's Liquor, Cash Wise Liquor, Andy’s Liquor and Captain Jack's brands. Additionally, our fuel and convenience division, pharmacy, in-house grocery warehouse and distribution center, in-house Central Bakery, in-house Fresh Foods Commissary, and Tops Cleaners are significant assets to our operations. We also have a handful of other retail entities in the markets where the fit is right: Little Dukes, Ace Hardware, Country Floral Gifts & Greenhouse, Caribou Coffee, Dunn Bros Coffee, and Erbert and Gerbert's

As the Legal Operations Administrator, you will be responsible for managing and optimizing the efficiency of a legal operations department, with a focus on licensing, real estate administration, compliance, and acquisition support. You will assist in ensuring regulatory adherence, managing contracts, supporting real estate transactions, and assisting in the due diligence and integrations for acquisitions. Additionally, you will provide various levels of support for all aspects of the legal operations department which include, but are not limited to, project coordination, lease renewals and negotiations, contract maintenance and renewals, company audits, and regulatory compliance requirements. You will serve as the primary contact for the legal team, primarily pertaining to licensing, permits, property management, and contract and lease transactions and obligations.

Legal Operations & Compliance:

• Oversee legal department workflows to improve operational efficiency.
• Manage legal systems, document management, and contracts.
• Ensure compliance with licensing requirements.
• Prepare filings and track applications for company licensing and permits for all stores, ensuring compliance with city/state/federal requirements, contract terms and renewal timelines.
• Maintain records of licensing agreements and track expiration/renewal dates.

Real Estate Administration:

• Assist with lease agreements, property transactions, and title documentation, this includes lease renewals, amendments, terminations, and default matters.
• Maintain real estate contract databases and ensure timely renewals and compliance.
• Coordinate with landlords, tenants, and real estate counsel regarding lease negotiations and obligations which include resolving issues relating to the interpretation of and compliance with lease provisions and preparing corrective action items to Landlords or Tenants to comply and fulfill obligations under respective agreements.
• Coordinate with internal team and external vendors to resolve issues associated with real estate.
• Assist in reviewing real estate documentation.
• Monitor tax, insurance, and regulatory filings related to real estate assets.

Contract & Vendor Management:

• Assist in managing contracts related to vendors, food safety, workplace safety, licensing, real estate, and acquisitions.
• Manage communications with third-party service providers and legal vendors and process associated invoices.
• Ensure legal documents are properly executed and stored.
• Track and manage contract lifecycles and key deliverables.
• Serve as the primary point of contact for external licensors, licensees and regulatory agencies.

Acquisition Support:

• Assist in due diligence for acquisitions and business expansions.
• Gather and organize legal documents, insurance certificates, licenses and permits, contracts, and corporate records for review.
• Lead communications with city/county/state agencies to learn about licensing requirements.
• Track deadlines and critical milestones in the acquisition process.
• Facilitate communication between internal teams, external counsel, and regulatory authorities.
• Ensure proper integration of newly acquired entities into legal and compliance frameworks.

Financial & Administrative Support:

• Assist with managing the risk & legal department budgets, invoices, and cost allocations.
• Support financial reporting related to legal, real estate, and acquisition expenses.
• Coordinate internal and external audits, ensuring compliance with financial and legal reporting requirements.
• Provide administrative support, including projects, audits, scheduling, correspondence, and report preparation and ensure on time delivery.

We believe that building a team of people with different backgrounds, beliefs, experiences and perspectives inspires fresh thinking and opens us up to new possibilities. We are an EEO/AA Employer - All qualified individuals, including minorities, females, veterans and individuals with disabilities are encouraged to apply.

Our remarkable employees strive to inspire happiness, healthy living and simplicity one guest at a time. With a vibrant and fun work environment, ongoing opportunities for career growth, and generous benefit packages, Coborn's offers a bright future for all employee owners.

We’re proud to offer a variety of benefits to both our full-time and part-time employees including:

• A 10% Employee Discount (for the employee and their immediate household) and if you work at a location with a coffee shop, you’ll receive a discount there too!
• Get Paid Daily with DailyPay – for employees who would like access to their pay before payday, we offer this great benefit!
• Paid Time Off (PTO/Vacation)
• Paid Floating Holidays & 1 - ½ time for hours worked on a company-recognized Holiday!
• Sunday Premium Pay – An extra $1 per hour for hours worked on Sundays
• Paid Military Leave
• Employee Health & Wellness Programs, Challenges and Resources – to assist our team members live a life of wellbeing!
• Employee Assistance Program (EAP) – unlimited phone access to legal, financial, and work-life services and up to five free in-person counseling sessions, per situation/issue, per year.
• Tools, resources and opportunities for Career Growth & Development
• 401(k) plan options – we also match up to 20% of the first 5% contributed
• Participation in our Employee Stock Ownership Program (ESOP) – yes, we’re employee-owned. Our team members benefit from the success of the company through this company-sponsored benefit!
• Additional Voluntary Benefits – such as Vision, Accident and Critical Illness Insurances

If you’re hired or promoted into a full-time position with our company, you will also be eligible for: Medical & Dental Insurance, Health Savings Account (HSA), Flexible Spending Account (FSA), Tuition Reimbursement, Adoption Reimbursement, Paid Family Caregiver Leave, as well as company-sponsored Term Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance!

As a member of our team, you can also expect:

• Flexible scheduling - We understand that many of our employees are trying to juggle school, practice, family time, errands and personal hobbies, all with only about 16 hours of awake time in a day.
• Recognition - We celebrate a culture of recognition, encouraging employees to recognize and thank one another for remarkable behavior. We even have an app for that!
• Growth Opportunities - We're always looking for motivated, high-potential employees who want to be part of our next generation of leaders! There are opportunities to grow within our company to positions you may not yet even know exist. Coborn's, Inc. offers a variety of development programs for employees who want to grow their careers with us.

Our culture celebrates employee ideas and encourages creative innovations. We're growing, learning, and overflowing with energy. In a dynamic atmosphere that welcomes diversity, we are investing in our employees, along with the growth of our company. We invite you to join us in carrying out our vision to “Be Remarkable!” Apply today!

Starting pay is determined based on several factors, which can include the candidate's experience, qualifications, skills, education, and geographic area.