Senior Administrative Assistant

EyeCare Partners is the nations leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives. Based in St. Louis, Missouri, over 650 ECP-affiliated practice locations provide care in 18 states and 80 markets, providing services that span the eye care continuum. For more information, visit click to view www.eyecare-partners.com .

The Senior Administrative Assistant provides essential administrative support to the Executive Leadership Team ensuring the efficient operation of the C-suite. This position will sit on site at our Corporate Headquarters in Ballwin, Missouri. The ideal candidate will possess strong organizational skills, the ability to multitask, and excellent communication abilities. This role involves assisting with day-to-day administrative tasks, scheduling, document management, and supporting various executive-level functions. This role will report into the office of the Chief Administrative Officer and will report directly to the Executive Administrative Assistant who has responsibility supporting the CEO, CAO, and CFO.

Responsibilities

Organize and maintain office filing systems, both physical and electronic.

Ensure the office environment is tidy, well-stocked with supplies, and functional.

Deliver and organization of mail delivery within Support Center.

Place office supply orders for employees and supply stockroom.

Coordinate office maintenance and ensure office equipment is operational.

Schedule appointments, meetings, and conferences for Executive Leadership.

Manage calendars, ensuring no conflicts and providing reminders of upcoming appointments.

Organize and coordinate travel arrangements, including booking flights, hotels, and transportation.

Answer and direct phone calls, emails, and other forms of communication.

Draft, proofread, and send correspondence (letters, emails, etc.) as needed.

Handle incoming mail and packages, and ensure timely distribution.

Prepare or assist with the preparation of reports, memos, presentations, and other documents.

Handle confidential information with discretion.

Maintain accurate records and databases for various departments or executives.

Coordinate the logistics for events, conferences, or other company activities.

Input, update, and maintain data in company databases or systems.

Generate reports from data as needed.

Perform basic accounting tasks such as processing invoices and expense reports.

Greet visitors and clients, providing assistance, or directing them as needed.

Assist with special projects as required.

Perform other administrative duties and tasks, as assigned.

Skills and Characteristics

Associate degree or equivalent experience.

Minimum 5 years proven experience as an administrative assistant.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software.

Alert, analytical, problem-solver, sound judgment, self-starter, creative, patient professional.

Demonstrate the ability to achieve high performance goals in a fast-paced environment.

Ability to work independently or in a group setting on a broad variety of projects.

Strong organizational and multitasking skills.

Ability to maintain a high level of confidentiality.

Superior level of interpersonal skills and ethics to handle sensitive and confidential situations.

Exceptional listening skills and excellent verbal and written communication skills.

Establish productive relationships with vendors and stakeholders.

Full-time, Monday through Friday in the Support Center Ballwin office.

Office environment, with occasional travel for meetings or events if necessary.

If you need assistance with this application, please contact .... Please do not contact the office directly only resumes submitted through this website will be considered.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.