Administrative Assistant - Morton Grove

Position Type:

Secretarial/Clerical/Secretary - 12-Months

Date Posted:

3/12/2025

Location:

Parkland Preparatory Academy- Morton Grove

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Seeking a self-directed, positive individual to act as full-time administrative assistant in busy school office. Must have excellent verbal and written communication skills and excellent computer skills. Experience with Student Information Systems and special education a plus.

Essential Functions:

• Oversees all aspects of general office coordination.
• Maintains confidentiality in all aspects of students, staff, and school information.
• Answers telephone, transfers to appropriate staff member, and takes accurate and detailed phone messages.
• Greets, screens, and directs visitors / students.
• Interacts and communicates with students, staff and visitors.
• Signs for, distributes and prepares USPS / UPS / FedEx or similarly delivered letters and packages.
• Performs general clerical duties to include, but not limited to copying, faxing, mailing, emailing and filing.
• Maintains and updates student data within the Student Information System.
• Coordinates and schedules meetings, testing, and evaluations for current students and prepares proper notifications.
• Prepares appropriate documents and systems for the arrival of a new student.
• Maintains Google calendar for campus meetings, testing, evaluations and tours for potential and current students.
• Acts as a liasion between school districts, parents, transportation companies and other outside agencies.
• Organizes the distribution of large mailings/emailings.
• Maintains inventory of office equipment and supplies.
• Arranges for the repair and maintenance of office equipment.
• Assists with special event planning such as field trips, assemblies or graduation.

Educational/Experience:

Must have a High School Diploma.

Job Specifications:

Skills/Knowledge and Abilities

• Must be able to communicate effectively with a positive customer service attitude.
• Must possess good writing, analytical and problem-solving skills.
• Must be able to follow oral and written instructions.
• Must be proficient in Microsoft Office Word, Excel and Google.
• Must have the ability to operate standard office equipment, including, but not limited to telephone systems, computers, copiers, facsimile machines, and calculators.
• Must accept direction, adhere to policies and procedures and carry out assignments.
• Must demonstrate tact, resourcefulness, patience, and dedication and react calmly and effectively in emergency situations.
• Must demonstrate exemplary interpersonal skills, verbally communicate clearly and distinctly in a noisy environment, and be visually observant in dealing with staff, students, and parents.
• Must project a positive image of the school to the students, parents/guardians, and staff as well as exhibit a positive employee attitude.
• Must possess a valid Illinois driver's license.
• Ability to communicate effectively, verbally and in writing, with Parkland students, supervisors, coworkers, subordinates, support agencies, and a variety of external consumers.
• Adheres to the policies and procedures of Parkland Preparatory Academy.