Construction Contract Administrative Assistant

Boyle Construction, Inc. (Boyle) is looking for a talented Construction Contract Administrative Assistant to join our growing construction management team in the Lehigh Valley, PA. Boyle prides itself on building better for over 47 years.

Our employees are part of the growing Boyle family in its third generation of leadership. We invest in our employees’ careers and strive to provide opportunities to meet your career goals. Our long-term employees enjoy mentoring new staff to learn the Boyle way of building relationships and striving for the highest customer satisfaction. We know our employees are the front line for our business, and the reason clients keep calling us back. We want to support our team in every way possible for an excellent work environment. Our team members are proud to work at Boyle because we operate with transparency and integrity, simply put we do the right thing to ensure client satisfaction.

We live, work, and play in our region and we are committed to giving back to build a stronger community for our families. Our mantra “Built Better” means what it says — quality construction services for 47 years and counting. Come join the Boyle team!

Boyle’s core business is repeat projects for clients providing construction management and design-build services for projects of all types and sizes. Our project resume includes healthcare, biosciences, offices, restaurants and hospitality, parking decks, multi-family, retail, and car dealerships. Projects range from small maintenance type work, small renovations and fit outs, to projects in excess of $50 million.

To excel in this role, you must have strong organizational skills, excellent communication, networking, relationship building, and time management skills.

Position: Construction Contract Administrative Assistant

This position reports directly to the Director of Construction Administration. The Construction Contract Administrative Assistant is responsible for performing a variety of administrative tasks related to creating and administering all contracts for Boyle. This position requires a contract or legal background, excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Essential Duties and Responsibilities: Include, but are not limited to:      

• Preparation of all company construction contracts, purchase orders, and change orders
  • Requires maintaining, updating, and reviewing on a regular basis all template documents for construction contracts, purchase orders, and change orders.
• Must know relationship and workflow between Owner-Contractor, Contractor-Subcontractor, and Contractor - Supplier/Vendor
  • Prepare all owner and subcontractor contracts, all purchase orders, and all change orders for all projects; working closely with the Project Management Department
  • Prepare AIA draft contracts for review by Director of Construction of Administration
  • Fill in all blanks of boiler plate contracts and work with PM team to gather required information
    • Convert subcontractor proposal and scope into AIA contract format
    • Compile all applicable exhibits to AIA contracts
    • Interact with PM and Accounting departments as required for any cost and schedule information required
    • Distribute to internal staff and outside counsel as necessary
    • Make all edits after internal review
• Manage timelines and maintain a log  to complete all contract documents in a timely manner
• Hold others accountable for information required to complete these tasks
• Distribute drafts to the Owner and Subcontractors for review prior to finalizing
• Distribute to all parties in DocuSign for execution
• Monitor and follow through with full execution
• Distribute final copies to all parties required
• Create change orders in Procore or AIA Software and distribute for signatures
• Create and distribute contract summary document for all projects
• Exhibit Company’s commitment to a safe workplace and worksite.
  • Ensuring implementation of all Boyle Construction Inc. safety documentation.

Qualifications and Other Skills and Abilities:

• Must know AIA software
• Proven experience with contracts or legal background or in a similar role
• Strong organizational skills, with the ability to multi-task and prioritize effectively
• Experience with Microsoft Office products required
• Good phone presence, self-motivated, punctual
• Excellent communication skills, both written and verbal
• Ability to work independently as well as part of a team, meeting all deadlines
• High level of attention to detail and accuracy
• High School Diploma or equivalent required; associate or bachelor’s degree preferred
• Valid driver’s license

Essential Physical Requirements and Working Conditions:

• Ability to sit or stand in a stationary position for approximately seventy-five (75%) percent of a workday.
• Ability to bend and lift 30 lbs.
• Ability to work in an environment which may include fumes, odors, chemicals, sawdust, and ash, (if on a jobsite).
• Ability to work in an environment with noises in the range of 30-85 dB (if on a jobsite).

We are an Equal Employment Opportunity employer, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, military service, genetic information, or any other characteristic protected by federal, state, or local laws.